File #: 20-556    Version: 1
Type: BID, RFP, RFQ, COOP, SOLE SOURCE, OPTION YEAR Status: Passed
File created: 5/6/2020 In control: City Council
On agenda: 6/2/2020 Final action: 6/2/2020
Title: Approve the award of Option Year Two to Contract 18-140, Aggregate Materials, to Boughton Materials Inc. for an amount not to exceed $235,096.75
Related files: 18-474, 19-373

CITY COUNCIL AGENDA ITEM

 

ACTION REQUESTED:
title

Approve the award of Option Year Two to Contract 18-140, Aggregate Materials, to Boughton Materials Inc. for an amount not to exceed $235,096.75

body

 

DEPARTMENT:                     Water Utilities

 

SUBMITTED BY:                     Darrell Blenniss, Director

 

BOARD/COMMISSION REVIEW:
N/A

 

BACKGROUND:

In July 2018, City Council approved the award of Bid 18-140 for a one-year term, with two options to extend. The contract allows the Water Utilities, Electric Utility and Department of Public Works to obtain coarse and fine aggregates for use in a variety of construction and repair projects. Projects include various utility work, duct bank bedding, street repairs, shoulder dressing and construction of public facilities.

 

City Council approved the first option year in May 2019.

 

DISCUSSION:

Boughton Materials, Inc. performed well during the original contract term and first option year. The Water Utilities, Electric Utility and DPW used the contract for the following projects during the first option year:

 

                     Water Utilities: All water main and sanitary sewer repairs.

                     Electric Utility:

o                     New Installations: Atwater, Small Cell Installations, Murphy Oil, Avenida Senior Living, Tuthill, Potters, Ogden and Columbia Road Widening, Laurel Subdivision, Cima Pride, Springbrook Golf Course Cell Tower, Avida Senior Living, Emerson Park, Panera Bread, The Washington, 110 Washington, Whirly Ball and Lazy Dog.

o                     General Maintenance: Vault replacements, cable fault repairs, utility pole replacements, Distribution Automation (DA) Team 19 relocation, Springbrook Crossing/Brook Crossing/University Heights cable replacement projects.

                     DPW: Street repairs, alley improvement program and stormwater system repairs and replacements.

 

Boughton Materials, Inc. agreed to a zero-percent increase for the second option year. The City continues to find great value in using one contractor to supply limestone, sand and gravel products for each of the department’s various construction projects.

 

The term of the final option year is August 1, 2020 through July 31, 2021.

 

FISCAL IMPACT:

CIP #: Various

 

Aggregate materials are charged to the operating supplies and infrastructure accounts listed below. Materials are expensed to departments based on projects and need. A total of $13,384,000 is budgeted for capital projects requiring use of aggregate materials in 2020. An additional $247,211 is budgeted for materials in general operating supplies. The requested award is within budget.

 

Account Number

Fund Description

Total Budget Amount

31251100-541407

General Fund

$526,735

31252400-551502

Road & Bridge Fund

$110,000

31252200-551502

Bond Fund

$1,292,000

40251300-541407

Electric Fund

$856

40251300-551502

Electric Fund

$11,982,000

41251540-541407

Water and Wastewater

$121,000

41251500-541407

Water and Wastewater

$5,000