CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year Two to Contract 18-140, Aggregate Materials, to Boughton Materials Inc. for an amount not to exceed $235,096.75
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In July 2018, City Council approved the award of Bid 18-140 for a one-year term, with two options to extend. The contract allows the Water Utilities, Electric Utility and Department of Public Works to obtain coarse and fine aggregates for use in a variety of construction and repair projects. Projects include various utility work, duct bank bedding, street repairs, shoulder dressing and construction of public facilities.
City Council approved the first option year in May 2019.
DISCUSSION:
Boughton Materials, Inc. performed well during the original contract term and first option year. The Water Utilities, Electric Utility and DPW used the contract for the following projects during the first option year:
• Water Utilities: All water main and sanitary sewer repairs.
• Electric Utility:
o New Installations: Atwater, Small Cell Installations, Murphy Oil, Avenida Senior Living, Tuthill, Potters, Ogden and Columbia Road Widening, Laurel Subdivision, Cima Pride, Springbrook Golf Course Cell Tower, Avida Senior Living, Emerson Park, Panera Bread, The Washington, 110 Washington, Whirly Ball and Lazy Dog.
o General Maintenance: Vault replacements, cable fault repairs, utility pole replacements, Distribution Automation (DA) Team 19 relocation, Springbrook Crossing/Brook Crossing/University Heights cable replacement projects.
• DPW: Street repairs, alley improvement program and stormwater system repairs and replacements.
Boughton Materials, Inc. agreed to a zero-percent increase for the second option year. The City continues to find great value in using one contractor to supply limestone, sand and gravel products for each of the department’s various construction projects.
The term of the final option year is August 1, 2020 through July 31, 2021.
FISCAL IMPACT:
CIP #: Various
Aggregate materials are charged to the operating supplies and infrastructure accounts listed below. Materials are expensed to departments based on projects and need. A total of $13,384,000 is budgeted for capital projects requiring use of aggregate materials in 2020. An additional $247,211 is budgeted for materials in general operating supplies. The requested award is within budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31251100-541407 |
General Fund |
$526,735 |
|
31252400-551502 |
Road & Bridge Fund |
$110,000 |
|
31252200-551502 |
Bond Fund |
$1,292,000 |
|
40251300-541407 |
Electric Fund |
$856 |
|
40251300-551502 |
Electric Fund |
$11,982,000 |
|
41251540-541407 |
Water and Wastewater |
$121,000 |
|
41251500-541407 |
Water and Wastewater |
$5,000 |