CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Change Order #1 to Option Year #2 of Contract 22-049, Fire and Security Alarm, Fire Suppression and Extinguisher Maintenance Services, to Fox Valley Fire and Safety Company, Inc. for an amount not to exceed $75,000 and a total award of $185,000
body
DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In March 2022, the City Council approved the award of Contract 22-049 to Fox Valley Fire and Safety Company, Inc. to perform preventative maintenance, required testing, equipment repairs, modifications, project work, and new installations in designated City facilities, including the Naper Settlement. The services on this contract also include the annual maintenance of all fire extinguishers.
The term of this contract was from the date of award, through December 31, 2023, with three option years. The first Option Year was awarded on January 16, 2024. Change Order #1 was approved on December 3, 2024, for funds needed to address deficiencies and repairs identified during an annual inspection. The second Option Year was awarded on December 3, 2024.
DISCUSSION:
This Change Order is requested to add funds to this contract necessary to address equipment repairs and deficiencies identified by Fox Valley Fire & Safety during their May inspection. Of the more than 60 facilities inspected, 30 require fire panel batteries and/or heat detector repairs as well as other system control equipment. Additionally, there have been unplanned sprinkler and fire alarm repairs totaling more than $50,000. The amount requested will also cover additional repair costs through the end of the year.
FISCAL IMPACT:
CIP#: N/A
Alarm and fire suppression system services are expensed to the Building and Ground Maintenance accounts listed below. A total of $438,500 is budgeted for building maintenance services, including alarm and fire suppression system maintenance in 2025. Additionally, a total of $484,541 is budgeted for Naper Settlement for various building and ground maintenance services, including fire suppression. The requested change order of $75,000 is within the budgeted amount this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31341100-531302 |
General Fund |
$817,600 |
|
31254300-531302 |
Downtown Maintenance |
$211,000 |
|
51343200-531302 |
Naper Settlement Fund |
$484,541 |