CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year One to Contract 24-060, Building Maintenance, Cleaning, and Artifact Care Support Services, to JP Superior Cleaning and Janitorial Services Corp. for an amount not to exceed $307,505 and for a one-year term
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DEPARTMENT: Naper Settlement
SUBMITTED BY: Harriet M. Pistorio, Chief Operating Officer
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 24-060 to JP Superior Cleaning and Janitorial Services Corp. on April 16, 2024, for an 18-month term from July 1, 2024, to December 31, 2025, with five one-year options to extend. Naper Settlement Buildings and Grounds (NS) is responsible for maintaining all buildings and grounds within the Naper Settlement Property, as well as in the Collections Care Artifact Storage facility located at 180 Fort Hill Drive.
Facility operations include maintenance and repairs of modern and historic buildings, assets, basic restoration projects, grounds upkeep, set-up and takedown for meetings, large and small-scale rental support, programming, and support of exhibits and special events. Naper Settlement has been outsourcing the maintenance, cleaning, and event and rental support services for the past two decades.
DISCUSSION:
JP Superior Cleaning and Janitorial Services Inc. performed well during the original term of the contract. The vendor provided the services needed for the daily operations, events, and programming support at NS. NS recommends exercising the first option year. In 2026, NS anticipates spending a total of $307,505 on building maintenance, cleaning, and artifact care support services.
The term of the first option year is January 1, 2026, to December 31, 2026, with four one-year options remaining in the agreement.
FISCAL IMPACT:
CIP #: N/A
Naper Settlement maintenance and support services are expensed to the Other Professional Services account listed below. The 2026 budget includes $307,505.00 for these services. The requested award can be accommodated within the 2026 budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
51343200-531309 |
Naper Settlement Fund |
$307,505 |