CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 22-341, Molded Rubber and Cold Shrink Products, to Universal Utility Supply, Fletcher-Reinhardt Company, RESCO, Wesco Distribution Inc. and Power Line Supply for an amount not to exceed $160,000 and for a one-year term
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DEPARTMENT: Electric Utility
SUBMITTED BY: Brian Groth, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Naperville Electric Utility (Utility) uses molded rubber products, cold and heat shrink terminations, splices and arrestors to perform maintenance on the City’s electrical system. These products are kept in inventory by the Utility and used to repair underground distribution cables and make connections of these cables to transformers and switchgear for both capital and emergency projects.
In November 2022, the Utility issued Bid 22-341, Molded Rubber and Cold Shrink Products, to contract with qualified vendors to supply needed items over the course of the fiscal year. The approved manufacturer part numbers list and estimated quantities required for the year were supplied as part of the bid documents. Due to the materials needed to manufacture the products, multiple-year commitments are not available.
DISCUSSION:
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Advertisement Date: |
11/23/2022 |
Notices Sent: |
138 |
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Opening Date: |
12/09/2022 |
Planholders: |
14 |
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Proposals Received: |
05 |
Bids were received from the following vendors:
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Vendor Name |
Proposed Cost |
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Universal Utility Supply |
$177,504 |
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Fletcher-Reinhardt Company |
$278,098.80 |
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RESCO |
$478,745.40 |
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Wesco Distribution Inc. |
$226,556.25 |
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Power Line Supply |
$398,899.50 |
The City will award contracts to all five vendors and purchase parts by lowest cost and shortest leadtime. The City will procure the lowest cost item from each vendor when leadtime is not an issue. If leadtime is a consideration, the City can purchase from the vendor with the shortest leadtime. The award amount is an estimate based upon the unit pricing received.
The term of this contract is one-year from January 1, 2023 to December 31, 2023 with no options to extend.
FISCAL IMPACT:
CIP#: N/A
The Electric department has the funds for this award budgeted in the below operating supplies account. There is $6,000,000 budgeted in this account in 2023 for warehouse issuances and there is sufficient funds to cover the cost of this award in 2023.
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Account Number |
Fund Description |
Total Budget Amount |
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40101300-541407 |
Electric Utility |
$6,000,000 |
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