CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of RFP 22-144, Consultant Engineering Design for the 2023 11th Avenue Water Main Replacement to Ciorba Group for an amount not to exceed $57,051.60
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BACKGROUND:
In May 2022, Water Utilities issued RFP 22-144 seeking to retain the services of a qualified and experienced consultant to prepare construction documents for a water main replacement project on 11th Avenue between Washington Street and Columbia Street. RFP 22-144 was issued to the consultants on the Water Utilities engineering services shortlist (details below).
The overall goal of the procurement is to replace approximately 2,600 feet of aging and deficient water main installed in the 1950s and 1960s, substantially upgrading drinking water safety and the operational efficiency of the Water Utility. Work includes replacement of water services, fire hydrants, and valve vaults.
In 2022, Water Utilities completed a Request for Qualifications (RFQ 22-067) for water main and sanitary sewer projects. Five consultants were short-listed as a result of this process. The selected consultants may be retained for similar projects in 2023, 2024, and 2025. The consultants are:
Baxter and Woodman
Ciorba Group
Civil and Environmental Consultants
Crawford, Murphy & Tilly
Fehr Graham
DISCUSSION:
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Advertisement Date: |
May 13, 2022 |
Notices Sent: |
5 |
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Opening Date: |
June 1, 2022 |
Planholders: |
5 |
|
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|
Proposals Received: |
4 |
Proposals were received from the following vendors:
Baxter and Woodman
Ciorba Group
Civil and Environmental Consultants
Fehr Graham
A selection team comprised of staff from Water Utilities evaluated the proposals, which were scored based upon the criteria set forth in the RFP:
1. Capability, Capacity and Qualifications of the Firm (35%)
2. Suitability and Quality of the Approach (45%)
3. Milestones and Deliverables (20%)
After reviewing and scoring proposals, the selection committee recommended Ciorba Group for the consultant engineering design work. Water Utilities is very familiar with each shortlisted consulting firm due to past City projects. Ciorba Group’s experience, proposed team, design fee, and schedule demonstrating on-time completion contributed to their selection and recommendation for award.
|
Vendor |
Proposed Fee |
Qualification Score |
|
Ciorba Group |
$57,051.60 |
84.9 |
|
Baxter and Woodman |
$59,150.00 |
80.8 |
|
Civil and Environmental Consultants |
$83,400.00 |
72.3 |
|
Fehr Graham |
$99,500.00 |
71.85 |
The term of the contract is from the date of award to the date of the bid opening for the construction contract.
FISCAL IMPACT:
CIP WU004
Engineering services for water main replacements are expensed to the Infrastructure account listed below as part of the annual capital improvement program (CIP) for Water Distribution System - Rehab/Replacements (WU004); for which $7,941,000 is budgeted for 2022. Awarded projects under WU004 are projected to be over budget for 2022 but the requested award can be accommodated within the broader scope of the Water Utilities CIP for 2022.
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Account Number |
Fund Description |
Total Budget Amount |
|
41252000-551502 |
Water Capital Fund |
$27,438,275 |