CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 19-001, 2019 Street Resurfacing Program - MFT, to D Construction for an amount not to exceed $3,175,986, plus a 3% contingency (Item 1 of 2)
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William Novack, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The other related item on the City Council agenda is:
• 19-297 Adopt a resolution to allow the expenditure of State Motor Fuel Tax
Roads are vital to our community. They allow goods to be transported around the City and ensure people can get to work, school, the shops as well as visit friends and family. They are essential to the economic prosperity of the City and to the everyday lives of the thousands of people who use them. Hence, ensuring the road network functions efficiently and safely is therefore a priority for the City of Naperville. The City is currently preserving almost 460 centerline miles of road through the street maintenance program.
The Transportation, Engineering and Development (TED) Business Group issued Bid 19-001 seeking a contractor to resurface approximately 46,908 feet (8.88 miles) of various roadways. Subdivisions with work in this contract include the East Highlands, In-town East, Tamarack West, Farmington, Woodlake, and Copperfield. This is an annual program to rehabilitate existing streets by resurfacing.
The TED Business Group conducts two street resurfacing programs: one using City funds and the other using state motor fuel tax (MFT) funds. There are additional constraints the City must follow when using MFT funds, so it is advantageous to separate out the work based upon the funding type. Additionally, having two smaller bids increases the number of vendors with the capacity to perform the work. This work will be paid for using state motor fuel tax (MFT) funds. The expenditure of state MFT funds requires the approval and supervision of the Illinois Department of Transportation. The corporate authorities of the municipality must adopt a resolution appropriating the MFT funds.
DISCUSSION:
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Advertisement Date: |
02/28/19 |
Notices Sent: |
224 |
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Opening Date: |
03/26/19 |
Planholders: |
10 |
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Proposals Received: |
3 |
Bids were received from the following vendors:
|
Company Name |
Proposed Cost |
|
D Construction |
$3,175,986.00 |
|
K-Five Construction |
$3,262,927.50 |
|
R.W. Dunteman Co. |
$3,504,500.00 |
|
Engineer’s Estimate |
$3,531,222.50 |
The engineer’s estimate is based on unit prices obtained from the 2017 & 2018 Street Resurfacing Programs. All the bids came in below the engineer’s estimate.
The work is anticipated to begin April 29, 2019 and be completed by July 8, 2019.
FISCAL IMPACT:
CIP #: MP009 - Street Maintenance Improvement Program (MIP)
The MIP is expensed to the following accounts listed below. A total of $11 million has been budgeted for the MIP in 2019. The requested amount is within budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282200-551502 |
Capital Projects Fund |
$11,521,700.41 |
|
30282400-551502 |
Road and Bridge Fund |
$2,165,000.00 |
|
30282500-551502 |
Motor Fuel Tax Fund |
$3,951,338.16 |
*Per council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.
This award of $3,175,986 for MFT street resurfacing is one component of the overall award for MP009. The chart below breaks out the different award components and award timeframes for the MIP.
|
Project Name |
Bid No. |
Award Amount |
Status |
|
Resurfacing - MFT |
19-001 |
$3,175,986.00 |
Recommend for Award - 4/16/2019 |
|
Resurfacing - City |
19-002 |
$4,433,938.00 |
Recommend for Award - 4/16/2019 |
|
Crackfilling |
19-003 |
$331,710.00 |
Awarded - 3/19/2019 |
|
Patching |
19-004 |
$415,440.00 |
Awarded - 3/19/2019 |
|
Microsurfacing |
19-005 |
$967,052.00 |
Recommend for Award - 4/16/2019 |
|
Sidewalk (Micro) |
19-006 |
$337,985.00 |
Recommend for Award - 4/16/2019 |
|
Total |
|
$9,662,111.00 |
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