CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
title
Approve the award of Sole Source Procurement 20-311, SPX Flow Parts and Service, to Mills-Winfield Engineering for an amount not to exceed $90,000 for a two-year term
body
DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BACKGROUND:
The Water Utilities Springbrook Water Reclamation Center (SWRC) has 24 aerator mixers purchased between 1973 and 1992. Aerators provide mixing and dissolved oxygen from mechanical action to six aeration tanks that average about 850,000 gallons per tank. Half our aerators are at least 47 years old and the other 12 range from 18-to-38 years old. Aerators run nonstop throughout the year.
Aerators play a major role in keeping the wastewater treatment biological process running properly. Having too little or too much air causes the biological process to change characteristics dramatically. If the plant is not running correctly at the beginning of the process, this disrupts the remaining process and could possibly cause a violation of our National Pollutant Discharge Elimination System (NPDES) permit issued by the Illinois Environmental Protection Agency (IEPA).
Having a contract to purchase parts to rebuild aerators is crucial, allowing the maintenance staff to respond quickly when an aerator goes out. Having the skilled onsite maintenance staff and OEM parts keeps the aerators running throughout the year.
DISCUSSION:
A sole source is required for a two-year term from August 1, 2020 through July 31, 2022, for purchase of OEM Lightning and Plenty replacement parts and repair services for all 24 aerator mixers.
SPX Flow provided a sole source document stating Mills-Winfield Engineering is the exclusive provider of mixer parts and possible service (machining of the gearbox) for their products in northern Illinois. A sole source letter is attached.
SPX Flow products cannot be modified by other manufactured parts. Other manufactured parts could cause shorter life span or result in catastrophic damage to the aerator. SWRC requires a long service life on repairs to aerators to lower the overall repair costs. The aerators have been in service for up to 47 years, which shows reliabilty of OEM parts.
FISCAL IMPACT:
CIP: N/A
Parts and services for aerators are expensed to the equipment parts account listed below. A total of $39,500 is budgeted for aerator parts in 2020. The remainder of this award will be budgeted appropriately in subsequent years for the duration of the agreement.
|
Account Number |
Fund Description |
Total Budget Amount |
|
41251530-541402 |
Water & Wastewater |
$ 95,000 |