CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 25-063, Front End Loader Replacement - Unit 241, to McCann Industries, Inc. for an amount not to exceed $261,508
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
Unit 241 was reviewed and approved by the Fleet Services Manager for replacement in the 2025 budget. Vehicles are scored for replacement based on four criteria: age, usage, condition and repair costs. Recommending a vehicle for replacement requires a score of 28.0 or greater. Unit 241 scored 28.02.
DISCUSSION:
Unit 241 is a 2014 Case 621F front-end loader used by the Department of Public Works - Operations Division to move and backfill earth for streets & storm sewer infrastructure repairs. It also loads materials including salt, leaves, and brush to support seasonal operations. The current loader will be traded in to McCann for $52,000 as part of purchasing the new unit. The unit will be replaced with a 2025 Case 721G front-end loader to maintain fleet and operational consistency.
Using the City’s specifications, McCann Industries, Inc. has quoted the front-end loader in the amount of $261,508; a cost breakdown is provided below.
|
Original Price |
Less Cooperative Discount |
Less Trade-In |
Net Price |
|
$408,901 |
$95,393 |
$52,000 |
$261,508 |
The new unit is available on Sourcewell Cooperative Contract #011723-CNH, an approved cooperative through Case Construction. McCann Industries, Inc. is the local dealer.
The unit will be delivered in approximately six months from the date of award.
FISCAL IMPACT:
CIP#: VE25-241
Heavy equipment replacement purchases for the Department of Public Works are expensed to the Vehicle and Equipment account listed below. Public Works budgeted $340,000 to replace Unit 241 in 2025. The award requested is within the amount budgeted for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31102200-551505 |
Capital Projects Fund |
$3,091,000 |