CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 18-103, Municipal Center Front Plaza and Parking Deck Restoration, to Mertes Contracting Corporation for an amount not to exceed $293,758, plus a 5% contingency
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The front plaza and parking deck of the Municipal Center, originally built in 1991, have seen significant deterioration leading to increasing structural failures. To address facility construction problems, City Council approved capital project MB136 and the Department of Public Works (DPW) commissioned an architectural and engineering consultant to evaluate conditions and develop a comprehensive, phased project plan to address required repairs.
The projects were prioritized based upon safety implications, structural integrity and aesthetics. Work includes repairs to the deck driving surface, joint and crack-filling, concrete repairs, light fixture upgrades and landscaping with a focus on bringing appropriate elements into compliance with current ADA requirements. Phase I, the reconstruction of the stairs and ramp at the main entrance as well as a limited amount of walkway leading to the entrance, was completed in 2016.
The scope of work proposed in Phase II for 2018, includes rehabilitation of the parking surface and drive aisle on the upper level of the deck, walkways, stairs and railings, sidewalks, curbs and planter boxes. Work in Phase III and IV will include rehabilitation of the circle drive, repairs to the lower level, lighting and landscaping.
DISCUSSION:
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Advertisement Date: |
04/13/2018 |
Notices Sent: |
142 |
|
Opening Date: |
05/18/2018 |
Planholders: |
19 |
|
|
|
Bids Received: |
4 |
The following bids were received:
|
Vendor |
Base Bid |
Alternate Bid |
|
Mertes Contracting Corporation |
$293,758 |
$191,742 |
|
J. Gill and Company |
$505,350 |
$260,250 |
|
Lawdensky Construction |
$332,000 |
$322,000 |
|
National Restoration Systems |
$405,000 |
$510,000 |
Staff recommends the award of the Base Bid to Mertes Contracting Corporation, which includes rehabilitation of the parking surface and drive aisle on the upper level of the deck, walkways, stairs and railings, sidewalks, curbs and planter boxes. The contractor has 120 days following the notice to proceed to complete this work.
Once the scope of work under the Base Bid is complete, if funding is available, staff may recommend a change order to proceed with a portion of the work under the Alternate Bid. This work involves rehabilitation of the parking deck ceiling on the lower level.
FISCAL IMPACT:
CIP #: MB136 - Municipal Center Front Plaza and Parking Deck Repairs and Upgrade
The costs associated with this contract will be expensed to the infrastructure and professional services accounts listed below. A total of $365,000 is budgeted for this project in 2018. Remaining budgeted funds may be used to complete additional elements of work identified on the parking deck ceiling and quoted in the alternate bid. The requested award is within budget.
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Account Number |
Fund Description |
Total Budget Amount |
|
31342300-551500 |
Bond Fund |
$660,000 |
|
31342300-531309 |
Bond Fund |
$55,000 |