CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 19-004, 2019 Street Patching Program, to Geneva Construction Company for an amount of $415,440, plus a 5% contingency
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William Novack, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Transportation, Engineering and Development Business Group issued Bid 19-004 seeking vendors to perform annual street patching throughout the City. The project involves replacing isolated sections of deteriorated pavement with hot-mix asphalt to varying depths, depending upon severity. The strategy is typically used on streets in relatively good condition, but exhibiting isolated defects. The streets do not warrant resurfacing and can be substantially upgraded by patching problem areas. Through this project, permanent patches are also installed to take care of potholes which developed over the winter months. This maintenance program prolongs the life of streets, ultimately saving money.
DISCUSSION:
|
Advertisement Date: |
02/08/19 |
Notices Sent: |
30 |
|
Opening Date: |
02/28/19 |
Planholders: |
15 |
|
|
|
Proposals Received: |
5 |
Bids were received from the following vendors:
|
Vendor |
Proposed Cost |
|
Geneva Construction Company |
$415,440.00 |
|
Chicagoland Paving Contractors, Inc. |
$419,900.00 |
|
D Construction |
$476,375.00 |
|
Engineer’s Estimate |
$479,960.00 |
|
J a Johnson Paving Company |
$501,342.00 |
|
Schroeder Asphalt Services, Inc. |
$723,650.00 |
The engineer’s estimate is based on the contract unit prices from the 2017 and 2018 patching programs, adjusted 3% to account for inflation.
FISCAL IMPACT:
CIP # MP009 - Street Maintenance Improvement Program (MIP)
The MIP is expensed to the following accounts listed below. A total of $11 million has been budgeted for the MIP in 2019. The requested amount is within budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282200-551502 |
Capital Projects |
$8,331,416.37 |
|
30282400-551502 |
Road and Bridge |
$2,165,000 |
|
30282500-551502 |
Motor Fuel Tax |
$3,850,000 |