CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #2 to Contract 19-009, 248th Avenue Phase I, to Civiltech Engineering for an amount not to exceed $6,239 and a total award of $347,318
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The section of 248th Avenue between 95th Street and 103rd Street is currently a rural two-lane road with gravel shoulders and ditches on both sides. This portion of the 248th Avenue corridor is included in the City’s Capital Improvement Program (CIP# SC190) and Road Improvement Plan for improvement to minor arterial road standards with two lanes in each direction and a center turn lane.
On June 18, 2019, City Council awarded Contract 19-009 to Civiltech Engineering for an amount not to exceed $301,081. Change order #1 was approved by the City Council on June 15, 2021 for an amount not to exceed $39,998 which brought the total award to $341,079. The purpose of this contract is to perform a preliminary engineering study of the proposed roadway improvements. Once complete, this study will allow the City to submit for federal funding of the construction phase of the project.
DISCUSSION:
This change order is requested to accommodate an additional public involvement meeting.
The original scope of services and Change Order #1 assumed holding the Final Public Information meeting virtually, during a Transportation Advisory Board (TAB) meeting. Through recent coordination with IDOT, it has since been determined that Public Involvement Activities cannot be held at a TAB meeting, and must have their own specified time to fulfill the requirements of IDOT and FHWA. It is assumed that there will be a presentation to TAB in addition to the in-person Public Information meeting.
Staff will partner with Communications to ensure a comprehensive public notification process for the Final Public Information meeting in order to be as inclusive as possible.
A more detailed explanation of the additional scope of work is included in the attached letter from Civiltech. Staff has reviewed the proposed supplement and recommends approval.
FISCAL IMPACT:
CIP #: SC190 - 248th Avenue: 95th Street to 103rd Street
248th Avenue Phase I is expensed to the Architect and Engineering Services account listed below. This work is related to SC190, 248th Avenue: 95th Street to 103rd Street, of which $350,000 was budgeted for in 2021. The requested change order is within the budgeted amount for this expense.
|
Account Number |
Fund Name |
Dollar Amount |
|
30282300-531301 |
Bond Fund |
$942,000 |