CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Bid 22-027, Large Diameter Water Meter Testing and Repair/Replacement Services to, HBK Water Meter Service, Inc. for an amount not to exceed $605,750 and for a three-year term
body
DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In December 2021, the Water Utilities issued Bid 22-027, Large Diameter Water Meter Testing and Repair/Replacement Services. The contractor will provide testing and repair or replacement services for large-diameter (1.5-inch and larger) water meters located on the premises of both commercial and residential utility customers, including the testing and repair of three-inch rental hydrant meters.
Testing and replacement of large-diameter water meters are on a routine schedule in compliance with the American Water Works Association (AWWA) standards for meter testing frequency and to ensure accurate measurement of the water used by our largest customers. Fair and accurate billing of large accounts helps ensure fair and accurate water rates for all of our customers. There are approximately 3,000 testable water meters at various locations throughout the City. Most are located in commercial or multi-family residential buildings. Staff anticipates performing approximately 2,248 large-diameter water meter tests and 128-meter replacements over the three-year life of this contract.
DISCUSSION:
Advertisement Date: 12/06/2021 Notices Sent: 51
Bid Opening: 12/21/2021 Plan holders: 11
Proposals Received: 3
Bids were received from the following vendors:
|
Vendors Name |
Proposed Cost |
|
Engineers Estimate |
$536,957.00 |
|
HBK Water Meter Service Ins. |
$605,750.00 |
|
Water Resources |
$651,330.00 |
|
M.E. Simpson Co., Inc. |
$898,040.00 |
The engineer’s estimate was lower than bid pricing due to the current economic situation created by increased labor costs.
In-place water meter testing and repair requires a high degree of technical expertise. HBK Meter Service is a well-qualified contractor with significant experience testing large diameter meters. The vendor is familiar with all Naperville’s commercial water accounts and provided excellent service to the Water Utility and its customers in the past.
The contract term is January 1, 2022, through December 31, 2024.
FISCAL IMPACT:
CIP: WU020
Water meter replacement and testing is expensed to the operational services and infrastructure accounts listed below. Sufficient funding in the Water Utilities O&M and Capital budgets have be allocated for meter testing and meter replacements for 2022 and will be budgeted appropriately over the remaining term of this contract.
|
Account Number |
Fund Description |
Total Budget Amount |
|
41251510-531308 |
Water & Wastewater |
$331,750 |
|
41252000-551502 |
Water Capital |
$27,438,275 |