CHIEF PROCUREMENT OFFICER AUTHORITY PROCUREMENT AWARD
ACTION REQUESTED:
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Approve the award of Option Year One to Contract 18-282, Vehicle Wash Services - On-Site Auto Detailing, to Brighton Auto Detailing for an amount not to exceed $13,750
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BACKGROUND:
In January 2019, the Chief Procurement Officer awarded Contract 18-282 to Brighton Auto Detailing for a one-year term from January 23, 2019 to December 31, 2019, with four, one-year options to extend.
Vehicle washing is part of proper routine care and maintenance of a vehicle and contributes to safe vehicle operation and improved fuel efficiency. The City’s vehicles are highly visible tools and maintaining clean vehicles also provides a clean image of the City of Naperville. The purpose of this contract is to provide on-site vehicle washing detailing services for the Police Department’s vehicles. These vehicles serve as mobile offices and periodically require a more in-depth detail wash service and car wash on a regular basis.
DISCUSSION:
During the original term of the contract Brighton Auto Detailing provided excellent and convenient service to the Police Department detailing 35 vehicles. Additionally, due to the convenience of on-site detail services, the Police Department no longer must remove two employees from their regular duties to shuffle vehicles off-site for vehicle washing and detailing. The vendor coordinates with the Police Department on scheduling on-site detail services on a timely basis and their quality of work is very good. The Police Department anticipates detailing the vehicles more frequently in 2020.
Based upon the vendor’s performance, the Department of Public Works - Fleet Services would like to extend the contract for the first option year. Brighton Auto Detailing has agreed to maintain the rates and terms provided for under the contract.
The term of the first option year is January 1, 2020 to December 31, 2020 with three, one-year options remaining.
FISCAL IMPACT:
CIP #: N/A
Vehicle wash services are expensed to the equipment maintenance account below. A total of $540,800 is budgeted for equipment maintenance, including vehicle wash services, in 2020. While the 2020 budget has not yet been approved, it is anticipated that there will be sufficient funds to accommodate the requested award of $13,750.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31351100-531303 |
General Fund |
$540,800 |