CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Bid 22-346, Municipal Center Security Services, to Controlled FORCE, for an amount not to exceed $81,340 and for a one-year term
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BACKGROUND:
The Department of Publics Works (DPW) is responsible for providing unarmed security guard services for the Municipal Center. In December 2022, the Department of Public Works - Public Building Operations (DPW-PBO) issued Bid 22-346, Municipal Center Security Services, to hire an experienced security guard services provider for the Municipal Center. Required coverage for the Municipal Center shall be one uniformed, unarmed security guard per shift. Required hours of service are Monday - Friday from 12:00 p.m. to 8:00 p.m. and on the first and third Tuesday of every month, when City Council is in session, a guard will be present until the meeting adjourns or no later than 12:00 p.m. This contract also provides for security guard coverage during special events, as needed. The security service is for 52 weeks per year with the cost determined by the hourly rates.
DISCUSSION:
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Advertisement Date: |
11/29/2022 |
Notices Sent: |
43 |
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Opening Date: |
12/13/2022 |
Planholders: |
11 |
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Proposals Received: |
5 |
Bids were received from the following vendors:
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Vendor Name |
Proposed Cost |
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Controlled FORCE |
$81,340 |
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Gamma Team Security |
$82,740 |
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Kates Detective & Security Agency, Inc. |
$84,938 |
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Securitas |
$85,190.80 |
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Securatex |
$97,433.70 |
The bid was structured to be awarded to the lowest responsive, responsible bidder based on the total yearly cost. Controlled FORCE was the lowest bidder.
Being a new contractor to the city, staff contacted the listed references. The responses highlighted Controlled FORCE’s high level of professionalism, reliability and outstanding communication.
The term of this contract is 1-year from January 1, 2023 to December 31, 2023 with four, one-year options to extend.
FISCAL IMPACT:
CIP#: N/A
Security services for the Municipal Center are expensed to the operational services account listed below. A total of $40,000 was budgeted for this service in 2023. The requested award exceeds the budgeted amount for this expense, however the additional expense can be accommodated within the Public Works budget.
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Account Number |
Fund Description |
Total Budget Amount |
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31341100-531308 |
General Fund |
$466,400 |
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