CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year #2 to Contract 22-187, Aggregate Materials, to Boughton Materials, Inc. for an amount not to exceed $456,162
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
On January 17, 2023, the City Council approved the award of Bid 22-187, Aggregate Materials, for a one-year term, with two options to extend. In September 2024, City Council approved Option Year #1 of this contract. This contract allows the Water Utilities, Electric Utility, and Department of Public Works (DPW) to obtain coarse and fine aggregates for use in a variety of construction and repair projects. Projects include various utility work, duct bank bedding, street repairs, shoulder dressing, and construction of public facilities.
DISCUSSION:
Boughton Materials, Inc. performed well during the original and option year contract terms. The City has found great value in using one contractor to supply limestone, sand, and gravel products for each of the department’s various construction projects. The Water Utilities, Electric Utility, and DPW used the contract for the following projects during the original term:
1. Water Utilities: All water main and sanitary sewer repairs.
2. Electric Utility: New installations repairs and upgrades to the Electric Utility.
3. DPW: Street repairs, alley improvement program, and stormwater system repairs and replacements.
Boughton Materials, Inc. asked for a 5% increase over the original contract amount for Option Year #2 due to increasing material costs. Staff successfully negotiated with the vendor and agreed to a 3% increase.
The term of the extension is one year from August 1, 2024, through July 31, 2025, with no option years remaining.
FISCAL IMPACT:
CIP #: Various
Costs related to aggregate materials are budgeted across various accounts within the capital and operating budget. Materials costs are expensed to each respective department based on usage. Year-to-date expenditures for aggregate materials total $206,000. Staff will include necessary funding for future amounts in the budget.
|
Account Number |
Fund Description |
Total Budget |
|
31251100-541407 |
General Fund |
$603,013 |
|
31252200-551502 |
Capital Projects Fund |
$2,595,000 |
|
31252400-551502 |
Road & Bridge Fund |
$125,000 |
|
40251300-551502 |
Electric Utility Fund |
$5,179,200 |
|
41252000-551502 |
Water Capital Fund |
$40,264,902 |
|
41251540-541407 |
Water Utility Fund |
$121,000 |