CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award to Change Order #2 to Contract 21-281.0-02, Police Department Body-Worn Cameras and In-Car Video System, to Axon Enterprise, Inc., for an amount not to exceed $119,147.94 and a total award of $2,303,983.14
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DEPARTMENT: Police Department
SUBMITTED BY: Jason Arres, Police Chief
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 21-281 to Axon Enterprise Inc. on February 1, 2022, for a five-year term through February 1, 2026. The purpose of this contract is to provide body-worn cameras (BWC) and in-car video cameras to document both video and audio of police encounters with the public. Use of these cameras provides evidence, enhances officer safety, and improves transparency with the community.
DISCUSSION:
This Change Order is requested to add the following items:
• 40 additional licenses to access and view the BWC and in-car video footage.
While the initial contract provided sufficient licenses for BWC users, the staff has identified additional the need for additional licenses. Specifically, licenses will be provided to the Legal Department and the three additional Records Specialists that have been hired since the program’s inception. Lastly, because the BWCs offer a feature for live streaming critical incident videos, all 25 telecommunicators will be equipped with the capability to assist in live streaming during these events.
• Eight additional in-car video cameras to equip new police vehicles.
Vehicles were recently added to the fleet to outfit several community service officer (CSO) vehicles for use during special events. These eight vehicles, equipped with emergency lights, may be utilized by police officers during such events or when police officers require additional vehicles.
• 10 additional drone licenses to expand the drone team.
Collaborating with other City departments on the drone program requires additional licenses to allow enable staff to assist in various incidents where drones are deployed.
This Change Order will allow staff to effectively respond to evolving operational needs while at the same time expanding public safety programs and making advancements in the police service.
Due to delays with the original in-car video installation, the department received a credit in 2023, for $72,800 which is reflected in the revised total award amount.
FISCAL IMPACT:
CIP#: N/A
Body-worn cameras and in-car video system expenditures are allocated to the Software and Hardware Maintenance account listed below. The Police Department included $444,000 in the 2024 budget for body cameras and in-car video system expenses. The requested change order can be accommodated within the 2024 budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
21101100-532312 |
General Fund |
$977,792 |