CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Work Order 22-114-3, Trillium Lift Station Rehabilitation Design Project, to Ciorba Group, Inc. for an amount not to exceed $94,758 plus a 3% contingency
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BACKGROUND:
In February 2022, the Water Utilities issued RFQ22-114, Engineering Consulting Services for Water Supply and Sanitary Lift Stations. The work requires consultants to complete engineering services for water supply, stormwater pump station, and sanitary lift station capital improvement projects. The RFQ established a shortlist of qualified consultants. The shortlisted firms are available for services on a variety of projects for a two-year period.
Per the RFQ document, for future projects, vendors are selected based on qualifications and/or cost depending upon the complexity of the projects. The term of the RFQ contracts is two years from the execution of the master services agreement and up to five one-year options to extend. The following four consultants were shortlisted as a result of this process:
a. Baxter & Woodman, Inc.
b. CDM Smith, Inc.
c. Ciorba Group, Inc.
d. Fehr-Gram & Associates, LLC
In January 2022, the Water Utilities issued Quotation Request 22-114WO#3 Trillium Lift Station Rehabilitation Design to the above-shortlisted consultants. The scope of work includes field survey, engineering design, and construction services for the Trillium Lift Station Rehabilitation. The proposed improvements include replacing two current submersible pumps and their associated accessories, replacing an electrical traffic box, installing a new meter vault, and repairing an existing upstream sanitary manhole.
DISCUSSION:
Advertisement Date: 1/17/2023 Notice Sent: 4 pre-selected consultants
Bid Opening Date: 2/17/2023 Proposals Received 3
|
Vendors Name |
Proposed Costs |
|
Fehr Gram |
$92,000.00 |
|
Ciorba Group |
$94,757.90 |
|
Baxter Woodman |
$98,625.00 |
All proposals have similar engineering fees. Ciorba Group's proposal is slightly more expensive than Fehr-Gram's. However, it is also much more comprehensive, with a detailed fee schedule, well-defined approaches, and bypass methods. This suggests that they have a better understanding of the project's scope. After careful consideration, Staff recommended awarding the project to the Ciorba Group.
The completion date of this project is September 30, 2024
FISCAL IMPACT:
CIP #: WW059 - Trillium Wastewater Pump Station Improvements
Design cost for the Trillium Wastewater Pump Station improvements is expensed to the account number listed below as part of the capital improvement program. No budget was included in the 2023 CIP for this specific project; however, staff did add the project to the 5-year CIP plan for construction in 2024 and included $350,000 in the 2023 budget for miscellaneous lift/pump station improvements under CIP WW034. The requested award can be accommodated within the budget for the capital improvement program.
|
Account Number |
Fund Description |
Total Budget |
|
41252000-531301 |
Water Capital Fund |
$39,813,900 |