CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Option Year One to Contract 18-064, Engineering Services for Water and Wastewater Projects, to Crawford Murphy & Tilly, Inc.; Walter E. Deuchler Associates, Inc.; Donohue & Associates, Inc.; Lockwood Andrews & Newnam, Inc.; and Strand Associates, Inc. as approved vendors for future projects and for a one-year term
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BACKGROUND:
The Water Utilities retains services of outside engineering firms to complete water and wastewater Capital Improvement Program (CIP) projects. The above shortlisted firms submit proposals when requested for projects the Water Utilities deems advantageous to be completed by outside firms. The number of projects vary, so there is no set number of projects that a consultant could be awarded.
In June 2018, City Council approved the award of Contract 18-064 to Crawford Murphy & Tilly, Inc.; Walter E. Deuchler Associates, Inc.; Donohue & Associates, Inc.; Lockwood Andrews & Newnam, Inc.; and Strand Associates, Inc. for a three-year term from July 30, 2018 through July 29, 2021. The contract includes four one-year options to extend.
DISCUSSION:
During the original three-year contract term, the shortlisted engineers provided engineering services for South Waterworks improvements, wells 28 and 31 improvements, the Springbrook Water Reclamation Center facilities plan, ultimate wastewater flow and loading evaluation and South Central Interceptor bank stabilization.
Staff recommends approving the first one-year extension to each firm.
Crawford Murphy & Tily, Inc.; Walter E. Deuchler Associates, Inc.; Donohue & Associates, Inc.; Lockwood Andrews & Newnam, Inc.; and Strand Associates, Inc. each agreed to maintain rates and terms provided under the current agreement. The award amount will be based on the future CIP project the consultant is selected. Selection will occur at later dates, as consultants are selected for future projects.
The term of the first option year of the agreement is July 30, 2021 through July 29, 2022.
FISCAL IMPACT:
CIP: N/A
Project designs for the water and wastewater utility are expensed to the architect and engineer service accounts listed below. A total of $433,770 is budgeted for engineering services in 2021. Additional funding will also be available in the capital improvement program for design of capital projects related to the water and wastewater utility. The requested award is within budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
41101500-531301 |
Water & Wastewater |
$ 33,770 |
|
41251520-531301 |
Water & Wastewater |
$ 400,000 |
|
41251500-551502 |
Water & Wastewater |
$ 26,743,950 |