CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Option Year #1 to Contract 22-121.1, Janitorial Services, to Citywide Building Maintenance, for an amount not to exceed $635,000
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director of Public Works
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works (DPW) contracts custodial services to provide cleaning-related services for approximately 279,000 square feet of public areas at designated City facilities.
The City Council awarded Contract 22-121 to Citywide Building Maintenance on June 7, 2022, for a two-year term from July 10, 2022, to July 9, 2024, with three, one-year options to extend.
The City Council approved Change Order #1 on May 7, 2024 to provide funding for a second day porter to sanitize high-touch areas such as door handles, elevators, and common work surfaces. The contractor supplies all labor, materials, equipment, and supplies (except paper products, trash liners, waste containers and cleaning equipment) to perform daily, weekly, monthly and bi-annual cleaning of each City facility. The contract also includes project work such as window washing, carpet extraction and annual parking deck power washing.
DISCUSSION:
During the original term of the contract, Citywide Building Maintenance provided a second-day porter to sanitize high-touch areas such as door handles, elevators and common work surfaces. The day porter divides their time between all buildings except for the Municipal Center and the Police Department as both locations currently have custodial support in place. In addition, Citywide Building Maintenance performed electrostatic cleaning of the Municipal Center, several Fire Stations and areas of the Police Department due to contact with those who tested positive for COVID-19.
Based upon the vendor’s performance, DPW is recommending extending the contract for the first option year including additional funds to continue the daily disinfection of occupied facilities and add carpet extraction service at all 10 fire stations. In addition, approximately $12,000 has been included for special cleaning requests. Citywide Building Maintenance has requested a 3% increase to accommodate the Illinois Paid Leave Act. Staff finds the requested increase to be acceptable, and the vendor has agreed to maintain all other terms under the contract.
The term of option year one is July 10, 2024, to July 9, 2025, with two additional option years remaining on the agreement.
FISCAL IMPACT:
CIP #: N/A
Custodial services are expensed to the Operational Service accounts listed below. A total of $628,000 has been budgeted for custodial services for City buildings in 2024. This contract extends into 2025 and additional funding will be budgeted for the remainder of the first option year. This award is within budget for 2024.
|
Account Number |
Fund Type |
Total Budget Amount |
|
31341100-531308 |
General Fund |
$596,400 |
|
31341300-531308 |
Electric Utility |
$105,000 |
|
31341500-531308 |
Water Utility |
$83,000 |
|
31251200-531308 |
Commuter Parking Fund |
$449,235 |