CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 18-136, Four 2018 Ford F-150 XL Pickup Trucks, to Roesch Ford for an amount not to exceed $118,092
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
Four Electric Utility Chevrolet and Ford pickup trucks were reviewed and approved for replacement in the 2018 budget by the Fleet Economic Committee and Fleet Services Project Manager. Vehicles and equipment are evaluated for replacement based on four criteria: age, usage, condition and repair costs. A vehicle must receive a score of 23.0 or greater to be recommended for replacement. The four vehicles exceed the minimum score as shown in the table below.
|
Unit # |
Year |
Amortized Life Cycle |
Replacement Age |
Minimum Criteria |
Scored Criteria |
Miles Guidelines |
Usage Miles |
Repair Costs |
|
021 |
2004 |
9 years |
13.8 |
23.0 |
37.72 |
80,000 |
99,246 |
$22,437.97 |
|
041 |
1997 |
9 years |
20.3 |
23.0 |
45.72 |
80,000 |
67,328 |
$17,543.20 |
|
056 |
2004 |
9 years |
13.7 |
23.0 |
42.15 |
80,000 |
103,737 |
$29,380.65 |
|
076 |
1999 |
9 years |
18.8 |
23.0 |
40.85 |
80,000 |
73,480 |
$22,380.65 |
DISCUSSION:
The Electric Utility and Department of Public Works - Fleet Services Division recommend the purchase of four 2018 Ford F-150 XL pickup trucks. Units 021 and 056 are identical 4x2 pickup trucks. These trucks are part of the Electric Utility’s Distribution Section. These vehicles are used by locators who are responsible for the 30,000 JULIE tickets the City receives annually. Each truck is outfitted with computers to receive and process JULIE tickets on a daily basis. The facilities located by these locators are electric services, street lighting, secondary and primary services, duct banks, fiber optic, and empty conduits.
Units 041 and 076 are identical 4x4 pickup trucks with a supercab. Trucks 041 and 076 are part of the Utility’s Automation & Communications Section. These vehicles are used to test and program distribution automation devices. Each truck is outfitted with electrical testing equipment, radios, and computers to perform all related repairs and programming as needed. The Utility is responsible for keeping all Electric SCADA/sub stations, City buildings, Water SCADA, the Naperville Park District, and BP Amoco with fiber connectivity.
The new Ford F-150’s will maintain conformity in the City’s fleet, which minimizes operational, maintenance/repair, parts inventory, safety and training costs. The pickup trucks are available on the Suburban Purchasing Cooperative Contract No.148, an approved cooperative, through Roesch Ford.
Using the City’s specifications, Roesch Ford has quoted two Ford F-150 XL 4x2 pickup trucks in the amount of $27,027 each, for a total award of $54,054 for Units 021 and 056. Additionally, Roesch Ford quoted two Ford F-150 XL 4X4 pickup trucks in the amount of $32,019 each, for a total award of $64,038 for Units 041 and 076. The total award for the four pickup trucks will not exceed $118,092.
|
Vehicle |
Original Price |
Less Cooperative Discount |
Net Price |
|
2 Ford F-150 XL 4X2 Cab |
$57,054 |
$1,500 each |
$54,054 |
|
2 Ford F-150 XL 4X4 SuperCab |
$68,038 |
$2,000 each |
$64,038 |
The current Chevrolet and Ford pickup trucks will be sold through one of the City’s current auctioneers. The replacement pickups will be delivered in approximately 90 days.
FISCAL IMPACT:
CIP # N/A
The 2018 Ford F-550 XL pickup trucks are expensed to the vehicles and equipment accounts below. A total of $130,000 has been budgeted for the replacement of these units in 2018. The requested award of $118,092 is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
40251300-551505 |
Electric Utility Fund |
$134,000 |
|
40311300-551505 |
Electric Utility Fund |
$105,500 |