CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 24-007, Parking Lot and Multi-Use Path Maintenance, to Denler, Inc. for an amount not to exceed $79,445.83 and a total award of $1,221,816.26
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, P.E., Director of Transportation, Engineering and Development/City Engineer
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In May 2024, the Transportation, Engineering and Development Business Group (TED) issued Bid 24-007 seeking contractors to perform maintenance and repairs on city-maintained parking lots and multi-use paths. This was a joint project involving TED, the Water Utility and the Electric Utility. Maintenance required by these departments are combined into one project that is managed by TED.
City Council awarded Bid 24-007 to Denler, Inc., on June 4, 2024, with a completion date of October 18, 2024. The maintenance work under this contract ranges from low-impact maintenance such as crack sealing and parking stall painting, to high-impact maintenance like seal coating, patching, and resurfacing.
DISCUSSION:
This change order is requested to add the unanticipated Naper Settlement Porter Avenue Parking Lot resurfacing and restriping project to Bid 24-007, so it can be completed in 2024 using current Buildings & Grounds budget funds.
The Porter Avenue Parking Lot requires high-impact maintenance based on the life of the pavement. To address the existing surface deficiencies, including substantial cracking and several potholes, resurfacing is recommended for this parking lot. In addition, a small section of curb and sidewalk will be rebuilt at the northeast corner of the parking lot to improve accessibility. The Buildings & Grounds Department recommends this work be completed in 2024 before the busy school tour season and winter weather.
Denler, Inc. has confirmed that this work can be added to the existing contract without changing the completion date. The amount of the change order from Denler, Inc. is $79,445.83 and is within budget for Naper Settlement, see the below account.
FISCAL IMPACT:
CIP #: N/A
Naper Settlement Porter Avenue parking lot maintenance is expensed to the Building and Ground Maintenance account listed below. In 2024, Naper Settlement included $427,991 in the budget for various projects and services in the building and grounds space. The resurfacing and restriping of the Porter Avenue lot was not planned for 2024; however, this work was deemed necessary due to the current condition of the lot. The requested award is not in the budget but can be accommodated within the 2024 budget due to underspending in other areas. Staff will continue to monitor the budget and adjust spending as needed.
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Account Number |
Fund Description |
Total Budget Amount |
|
51343200-531302 |
Naper Settlement Fund |
$427,973 |