CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Procurement 21-121, Fire Stations 1 and 9 Overhead Door Replacement - Phase IV, to Allied Door, Inc. for an amount not to exceed $224,975, plus a 5% contingency
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works - Public Building Operations (PBO) is responsible for maintaining 46 vehicular overhead doors located at all ten fire stations. This item seeks to replace the doors at Fire Stations 1 and 9 because of age and frequent need for maintenance and repairs due to high volume use and weather conditions. The doors at Fire Station 10 are ten years old and, at this time, have ample service life.
In 2018, the City awarded Contract 18-125 to Allied Door, Inc. for the installation of new
overhead doors at Fire Station 3. In addition, the contract included a two-year maintenance plan with three, one-year options to extend. Contract 18-125 was intended to be a pilot (Phase I) to evaluate the selected four-fold doors. The bid and resulting contract included a provision that would allow the City to retain the selected vendor to install the selected four-fold doors at the remaining eight fire stations if the door system performed as expected.
Phase I of two new four-fold door systems and two commercial grade overhead doors at Fire Station 3 was completed in 2018. Since the installation, DPW-PBO and the Fire Department have been monitoring performance and have not reported any issues with quality or functionality. The doors open in approximately 11 seconds, which is 10 seconds less than a sectional overhead door. The speed at which the doors open improves emergency response times while at the same time reducing energy and maintenance costs. As part of the original bid award, if the four-fold doors met the desired outcomes, it was the City’s intent to update the door systems at the remaining fire stations with the same doors to maintain consistency.
Phase II of the overhead door replacements was completed by Allied Door, Inc. in 2019 at Fire Stations 2 and 7. Phase III of the overhead door replacements at Fire Stations 4 and 8 was completed in 2020.
Allied Door, Inc. retains Contract 18-125 with the City for the installation and maintenance of the doors at all stations. In addition, Allied Door, Inc. provides a complete three-year warranty on parts and labor, user training and a maintenance plan after installation is complete.
DISCUSSION:
In 2021, DPW-PBO intends to complete Phase IV of the overhead door replacements at Fire Stations 1 and 9. The remaining two stations will be completed as Phase V in 2022.
Allied Door, Inc. has performed well during the installation and ongoing maintenance of the overhead doors and the cost proposal for Fire Stations 1 and 9 is consistent with the original award.
It is recommended that Allied Door, Inc. complete Phase IV in 2021.
FISCAL IMPACT:
CIP #: MB188 - Municipal Facilities Man & Overhead Door Replacement
Fire Stations 1 and 9 Overhead Door Replacement - Phase IV is expensed to the building improvements account below. This item is related to MB188, Municipal Facilities Door Replacement, for which $300,000 has been budgeted in 2021. The requested award of $224,975 is within the budgeted amount for the expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31342300-551500 |
Bund Fund |
$2,289,100 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.