CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 20-068, Building Automation Maintenance Services, to Automatic Building Controls, LLC for an amount not to exceed $40,400 and a total award of $121,400
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In January 2020, the Department of Public Works - Public Building Operations (DPW-PBO) and Naper Settlement issued Bid 20-068 to obtain an experienced and authorized Alerton brand heating, ventilation, and air conditioning (HVAC) control system vendor to maintain the Tridium Niagara interface software, Alerton software and field controller hardware used to monitor nine (9) City facilities. This contract includes quarterly preventative maintenance visits, software updates, technical support, and system repairs/expansions deemed as extra work.
The City Council awarded Contract 20-068 to Automatic Building Controls, LLC on April 21, 2020 for a five-year term from May 1, 2020 to April 30, 2025 with no options to extend.
DISCUSSION:
This change order is requested for two projects. This first project involves the removal of the building automation hardware and software from the four roof top units (RTU’s) scheduled to be replaced at the Public Works Service Center, as part of MB209- Rooftop and HVAC Unit Replacement, and installation of a new Distech Controls BACnet controller with interface display in each new RTU. The work also includes the installation of all actuators and sensors (including wiring) required to receive service alarms and remotely manage the system. ($19,180)
The second project is located at the Municipal Center. The scope of work includes the removal of the obsolete building automation system, pneumatic valves and actuators that are part of the penthouse mechanical system and replace them with an electronic actuation system. ($21,220)
All software and hardware engineering and required programming, commissioning, and testing is also included in both projects as are the modifications and additions to the Tridium software on the Building Engineer’s workstations.
FISCAL IMPACT:
CIP#: MB209
Building Automation Systems maintenance is expensed to the Building and Ground Maintenance account listed below. A total of $16,000 is budgeted for building automation systems maintenance (Alerton), in 2023. This project is also related to MB209, Rooftop and HVAC Unit Replacement, for which $86,000 has been budgeted in 2023 in the below Building Improvements account. The requested change order of $40,400 is within the budgeted amount for the expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31341100-531302 |
General Fund |
$785,100 |
|
31342200-551500 |
Capital Projects Fund |
$3,742,000 |