CHIEF PROCUREMENT OFFICER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 20-125B, Washington Street Stair Renovations, to Garland/DBS Inc. for an amount not to exceed $3,883.83 and a total award of $97,871.83
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BACKGROUND:
The City Manager awarded Contract 20-125B to Garland/DBS Inc. on April 30, 2020. The purpose of this contract is to renovate the north and south stairwells on the east side of the train station and included the following work items:
• Prepare the stair surfaces and apply Gar Rock and a DuraWalk coating system;
• Repair the ceiling on the south side of the stairwell, including removing loose concrete, epoxy injections, patching and painting;
• Sand and paint the railings along the walkway and down the stairs on the south side; and
• Remove and replace 20 expansion joints on the train station platform
DISCUSSION:
This change order is requested to complete unforeseen conditions in the concrete on the train station platform. During the work on the concrete stairs and platform it was discovered that one of the concrete supports located under the southwest corner post of the pedestrian shelter was severely deteriorated and needed to be replaced. The contractor removed the bad concrete, formed up the new support and poured new concrete. Contractor also sealed the expansion joint to prevent water/salt infiltration and further deterioration.
The amount of this change order exceeds the original contract amount by $3,883.83 and increases the original contract expiration date by 0 days.
This contract was approved with contingency in the amount of 5% ($4,699.40) of the original contract value and 29 days. Staff requests the use of contingency funds. A summary of the award and contingency information is provided in the tables below.
Contract Award
|
Original Contract Value |
$93,988.00 |
|
Prior Cumulative Approved Change Orders |
$0 |
|
Subtotal |
$93,988.00 |
|
(+/-) This Change Order |
$3,883.83 |
|
Total Contract Value |
$97,871.83 |
Contingency
|
Authorized Contingency |
Days |
Dollars |
|
Original Amount |
29 |
$4,699.40 |
|
(-) Previously Authorized |
0 |
$0 |
|
Subtotal |
29 |
$4,699.40 |
|
(-) This Change |
0 |
$3,883.83 |
|
Balance Left |
29 |
$815.57 |
FISCAL IMPACT:
CIP #: MB180
Washington Street Stair renovations are expensed to the Building Improvements account listed below. This work is related to MB180, Train Station Platform, Walkway, and Stairwell Repair Program, for which $380,000 was budgeted for in 2020. The requested change order is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31341200-551500 |
Commuter Fund |
$472,922 |
|
|
|
|
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.