CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 25-020, 2025 Pavement Markings, to Maintenance Coatings Co. for an amount not to exceed $18,985.05 and a total award of $165,473.95
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: Jennifer Louden, Director of TED
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
City Council awarded Contract 25-020 to Maintenance Coatings Co. on March 18, 2025. The purpose of this contract is to maintain pavement markings on the City’s network of over 460 lane miles. The work includes reapplying or installing pavement markings on arterial corridors, intersections, and various neighborhood and downtown locations.
DISCUSSION:
This contract was approved with contingency in the amount of 5% ($7,324.45) of the original contract value. Staff requests the use of contingency funds and an additional amount of $11,660.61 for the Change Order. A summary of the award and contingency is provided in the tables below.
This Change Order is necessary to compensate the contractor for additional work that is required to fulfill traffic requests that were not foreseen at the time the contract was issued. This includes installing new pavement markings for traffic calming on Jefferson Avenue, which was directed by the City Council on June 17, 2025.
The amount of this Change Order exceeds the original contract amount by $18,985.05, which is approximately 13%.
Contingency
|
Authorized Contingency |
Days |
Dollars |
|
Original Amount |
0 |
$ 7,324.45 |
|
(-) Previously Authorized |
0 |
$ 0.00 |
|
Subtotal |
0 |
$ 7,324.45 |
|
(-) This Change |
0 |
$ 7,324.45 |
|
Balance Left |
0 |
$ 0.00 |
Contract Award
|
Original Contract Value |
$ 146,488.90 |
|
Prior Cumulative Approved Change Orders |
$ 0.00 |
|
Subtotal |
$ 146,488.90 |
|
(+/-) This Change Order |
$ 18,985.05 |
|
Total Contract Value |
$ 165,473.95 |
FISCAL IMPACT:
CIP #: MP009
Pavement marking services are expensed to the Operational Services and Infrastructure accounts listed below. In 2025, TED included $150,000 in the operating budget for pavement marking services. Additionally, a portion of this work was completed in conjunction with capital project MP009 - Street Maintenance Improvement Program, which has a total budget of $12,000,000 in 2025. Of this amount, $1,500,000 is allocated to the Infrastructure account outlined below.
The cost for additional work is $18,985.05. This contract was originally approved with a contingency amount that can partially fund this change order. The outstanding amount after the previously approved contingency balance is $11,660.61, increasing the total contract amount to $165,473.95. The change order requested can be accommodated within the 2025 budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30281100-531308 |
General Fund |
$854,000 |
|
30282200-551502 |
Capital Projects Fund |
$12,350,780 |