CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #2 to Contract 25-019, 2025 Microsurfacing, to AC Pavement Striping Co. for an amount not to exceed $13,070.66 and a total award of $768,627.57
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: Jennifer Louden, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 25-019 to AC Pavement Striping Co. on June 3, 2025, for an amount of $733,615.00 plus a 3% contingency and a completion date of September 19, 2025.
The purpose of this contract is to perform micro-surfacing on various City streets. Micro-surfacing involves the installation of a thin non-structural overlay on existing asphalt pavements. It is considered a cost-effective preventative measure to help prevent water and debris from entering the pavement surface and extend the useful life of aging pavement.
On November 7, 2025, the City Manager approved Change Order #1 to add 14 days and $21,941.91 of contingency funds to the project contract. This Change Order was required to complete micro-surface patching along Aurora Avenue due to vehicles driving through the construction zone despite sufficient traffic control.
DISCUSSION:
This is a final balancing Change Order comparing awarded quantities with the as-built quantities as measured in the field. This final Change Order reflects all outstanding changes in quantity and cost for each pay item in order to match as-built quantities. The majority of the Change Order is necessary for additional short-term pavement markings required to provide adequate direction to drivers along Aurora Avenue during construction.
The amount of this Change Order exceeds the contract amount by $13,070.66. Sufficient contingency funds are not available to account for the full Change Order amount. A summary of the award and contingency information is provided in the tables below.
Contingency
|
Authorized Contingency |
Days |
Dollars |
|
Original Amount |
29 |
$22,008.45 |
|
(-) Previously Authorized |
14 |
$21,941.91 |
|
Subtotal |
15 |
$66.54 |
|
(-) This Change |
0 |
0 |
|
Balance Left |
15 |
$66.54 |
Contract Award
|
Original Contract Value |
$733,615.00 |
|
Prior Cumulative Approved Change Orders |
$21,941.91 |
|
Subtotal |
$755,556.91 |
|
(+/-) This Change Order |
$13,070.66 |
|
Total Contract Value |
$768,627.57 |
FISCAL IMPACT:
CIP #: MP009 - Street Maintenance Improvement Program (MIP)
Micro-surfacing is expensed to the Infrastructure accounts listed below. Micro-surfacing is done in conjunction with MP009, the Annual Street Maintenance Improvement program, which has a total budget of $12,000,000 in 2025. The requested Change Order can be accommodated within the 2025 budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282200-551502 |
Capital Projects Fund |
$12,350,780 |
|
30282500-551502 |
MFT Fund |
$7,000,000 |