CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 25-071, Semi Truck Replacement - Unit 273, to JX Peterbilt, Inc. for an amount not to exceed $189,591.43
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
Unit 273 was reviewed and approved by the Fleet Services Manager for replacement in the 2025 budget. Vehicles are scored for replacement based on four criteria: age, usage, condition and repair costs. Recommending a vehicle for replacement requires a score of 28.0 or greater. Unit 273 scored 40.54.
DISCUSSION:
Unit 273 is a 2006 International 2600 semi-truck used by the Department of Public Works - Operations Division to transport trailers and equipment between work sites throughout Naperville. The current semi-truck will be sold through one of the City’s auction service providers.
The unit will be replaced with a 2026 Peterbilt 567 semi-truck to maintain fleet & operational consistency. The new unit is available on the Sourcewell Cooperative, an approved cooperative through JX Peterbilt, Contract #032824-PMC. The Cooperative has an expiration date of July 9, 2028. Using the City’s specifications, JX Peterbilt has quoted the semi-truck in the amount of $189,591.43; a cost breakdown is provided below.
|
Original Price |
Less Cooperative Discount |
Net Price |
|
$279,439 |
$89,847.57 |
$189,591.43 |
The unit will be delivered in approximately six months from date of award.
FISCAL IMPACT:
CIP #: VE25-273
Heavy equipment replacement purchases for the Department of Public Works are expensed to the Vehicle and Equipment account listed below. The department allocated $175,600 to replace Unit 273 in the 2025 budget. Although the award exceeds the budget amount by nearly $14,000 it is anticipated this award can be accommodated within the 2025 budget. Staff will continue to monitor spending and adjust as needed throughout the year.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31102200-551505 |
Capital Projects Fund |
$3,091,000 |