CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the Award of Cooperative Procurement 17-098, for Five 2017 Ford Replacement Vehicles, to Currie Motors for an amount not to exceed $216,037.
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, DPW Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works and the Fleet Services Division recommends the purchase of five Ford F250 Pickup Trucks approved for replacement in the CY2017 budget.
Five Public Works vehicles were reviewed and approved for replacement by the Fleet Economic Committee and Fleet Services Manager. Vehicles are evaluated for replacement based on four criteria: age, usage, condition and repair costs. A vehicle must receive a score of 23.0 or greater to be recommended for replacement. Each vehicle qualified for replacement.
|
Unit # |
Year |
Amortized Life Cycle |
Replacement Age |
Minimum Criteria |
Scored Criteria |
Mile Guidelines |
Usage Miles |
Repair Costs |
|
215 |
2006 |
8 years |
10.6 years |
23.0 |
42.5 |
75,000 |
117,250 |
$28,852 |
|
254 |
2006 |
8 years |
10.9 years |
23.0 |
35.6 |
75,000 |
70,344 |
$20,226 |
|
258 |
2005 |
8 years |
11.7 years |
23.0 |
37.6 |
75,000 |
84,487 |
$27,693 |
|
515 |
2004 |
8 years |
12.5 years |
23.0 |
39.4 |
75,000 |
76,575 |
$46,943 |
|
257 |
2003 |
9 years |
13.5 years |
23.0 |
39.7 |
75,000 |
67,187 |
$38,779 |
DISCUSSION:
Unit 215 is a 2006 Ford F250 and Unit 258 is a 2005 Ford F250 that will be replaced with two 2017 Ford F250 pickup trucks equipped with four-wheel drive and plows. Additionally, Unit 258 will be equipped with a lift gate. Both units are use in the Streets Section for pothole patching, alley reconstruction, bridge maintenance, right-of-way maintenance, sidewalk ramps and snow plowing.
Unit 254 is a 2006 Chevrolet 2500 pickup that will be replaced with a 2017 Ford F250 with a lift gate. The truck is use by the Forestry Section for tree trimming and removal, stump grinding, parkway restoration, Emerald Ash Borer treatments, leaf collection, service requests and snow plowing.
Unit 515 is a 2004 Chevrolet 2500, and will be upgraded to a 2017 Ford F250 crew cab to transport additional personnel. It is used by the Traffic Operations Section to set up work zones for special events for cone and barricade deployment. The unit also pulls the barricade trailer for larger events.
Unit 257 is a 2003 Ford F550 with a gasoline engine, dump body, wheel drive and a 9 foot plow. Unit 257 will be replaced with a 2017 Ford F550 with a diesel engine, dump body, 4 wheel drive and a 9 foot plow. It is used by the Storms Section to respond to call outs for sewer repairs, maintenance, storm water requests, pulling the utility repair trailer, hauling spoils and snow plowing and removal.
|
Unit |
Options |
Net Price |
|
215 |
F250 w/ext. cab/4x4/plow |
$37,398 |
|
254 |
F250 w/4x4/plow/lift gate |
$36,461 |
|
258 |
F250 w/ext. cab/4x4/plow/lift gate |
$41,182 |
|
515 |
F250 w/crew cab/lift gate |
$32,153 |
|
257 |
F550 w/dump body/4x4/plow |
$68,843 |
|
|
TOTAL |
$216,037 |
The Department of Public Works recommends the purchase of five Ford vehicles from Currie Motors through the Suburban Purchasing Cooperative Contracts No. 142 and 146. Vehicles will be delivered in 60-90 days after receipt of order. Retired vehicles will be auctioned through one of the City’s two contracted auction companies.
FISCAL IMPACT:
CIP #: N/A
Vehicle replacements for Public Works are expensed to the Automotive Equipment lines listed below. A total of $214,500 is budgeted for the five units being replaced in CY2017.
|
Account Number |
Fund Description |
Total Budget Amount |
|
301-4210-431.70-87 |
Public Works |
$534,500 |