CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 20-036, Street Sweeping Services, to Lakeshore Recycling Systems LLC for an amount not to exceed $363,344 and for a two-year term
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works (DPW) is responsible for providing street sweeping services to keep the City’s streets clean and presentable. In addition, street sweeping assists in eliminating potential pollutants from entering the storm sewer system. This contributes to the City’s compliance with the Environmental Protection Agency’s (EPA) National Pollution Discharge Elimination System Program (NPDES).
The City has an in-house sweeper, but it is not adequate to provide Citywide street sweeping services. Instead, it is primarily used for the downtown area and City parking lots, additional sweeping on residential streets to address isolated issues, special events and other emergency sweeping. It is more cost effective to have an in-house unit for specialty work and use an outside vendor to provide regular scheduled street sweeping of all City roadways.
In February 2020, DPW issued Bid 20-036, Street Sweeping Services, to hire a vendor to provide high-quality street sweeping services for all types of designated roadway areas. Under this contract, all arterial and residential streets will be cleaned twice a year. In addition to the standard sweepings, there are special request sweepings for parades, festivals, special events and emergencies at pre-determined hourly rates if needed. The work consists of satisfactory removal of all sand, stone, debris, refuse, dirt and other materials which may be accumulated on the entire width of roadway areas.
DISCUSSION:
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Advertisement Date: |
02/06/2020 |
Notices Sent: |
68 |
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Opening Date: |
02/24/2020 |
Planholders: |
7 |
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Proposals Received: |
3 |
Bids were received from the following vendors:
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Vendor Name |
Proposed Cost |
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Lakeshore Recycling Systems |
$363,344 |
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Waste Management |
$472,000 |
|
Dejana Industries LLC |
$488,960 |
The total cost shown above includes arterial and residential sweeping and extra hours for special event and/or emergency sweeping as needed for a two-year period.
The term of this contract is two years from May 1, 2020 to April 30, 2022 with four, one-year options to extend.
FISCAL IMPACT:
CIP #: N/A
Street Sweeping is expensed to the operational service accounts listed below. A total of $199,600 has been budgeted for contracted street sweeping in 2020. The requested award of $363,344 for two years is within the budgeted amount for this expense.
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Account Number |
Fund Description |
Total Budget Amount |
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31251100-531308 |
General Fund |
$1,798,700 |
|
31251200-531308 |
Commuter Parking Fund |
$260,210 |
|
31254300-531308 |
SSA #26 Fund |
$537,520 |