CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Change Order #1 to Option Year #3 of Contract 22-346, Municipal Center Security Services, to Talon Premier Security for an amount not to exceed $50,000 and a total award of $200,000
body
DEPARTMENT: Department of Public Works
SUBMITTED BY: Dan Randolph, P.E., Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works - Public Building Operation (DPW-PBO) is responsible for providing unarmed security guard services for the Municipal Center. Security services are provided Monday through Friday from 8:00 a.m. to 12:00 a.m. as well as on an as-needed basis for special meetings and events that are held outside business hours.
The City Manager awarded Contract 22-346, Municipal Center Security Services, to Talon Premier Security on December 26, 2022, for a one-year term from January 1, 2023, to December 31, 2023, with four one-year options to extend. The first option year was awarded on February 14, 2024, the second option year was awarded on October 29, 2024, and third option year was awarded on November 25, 2025.
DISCUSSION:
This Change Order is requested to add additional service hours to the contract. At the request of the City Council, City staff analyzed the impact of allowing the use of the meeting rooms on nights when the City is already meeting (City Council, PZC, and TAB) against the prior year’s data.
At its February 17, 2026 meeting, the City Council approved allowing meeting room rentals Monday-Friday during regular business hours and additional meeting room rental availability Monday-Thursday evenings from 5:00 p.m. to 8:00 p.m.
To enhance security for meeting attendees during evening hours, the City Council also approved adding an off-duty police officer alongside the existing building attendant. The minimum annual cost for this service is $41,600. This Change Order, in the amount of $50,000, is to account for potential extended coverage needs and unforeseen circumstances.
The additional evening security services will begin the week of April 6, 2026.
FISCAL IMPACT:
CIP#: N/A
Municipal Center Security Services are expensed to the Operational Service account listed below. A total of $175,000 has been budgeted for security services in 2026. The requested change order of $50,000 exceeds the budgeted amount for this expense; however, it is anticipated that this can be accommodated within the 2026 budget. Staff will continue to monitor spending and adjust as needed to support this change order.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31341100-531308 |
General Fund |
$696,400 |