CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 25-320, Arc Flash Rated and Flame Retardant Apparel, to Tyndale Enterprises, Inc. for an amount not to exceed $104,500 and for a two-year term
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DEPARTMENT: Electric Utility
SUBMITTED BY: Brian Groth, Director
BACKGROUND:
OSHA requires electric utilities to identify the electric arc flash risks/hazards that employees are exposed to while at work. The OSHA standards establish a need for flame-retardant (FR) garments to include Electric Utility (Utility) union and non-union staff. OSHA requires employers, such as the Utility, to provide appropriate personal protective equipment (PPE) to employees to protect them from known hazards.
In 2021, the Utility defined the FR clothing that its employees must wear under certain conditions and job tasks. Staff identified Tyndale Enterprises FR clothing to fulfill OSHA requirements.
DISCUSSION:
Fulfilling the requirement to provide FR clothing to Utility staff is a significant administrative task made easier due to the Tyndale system. Tyndale specifically caters to large employers and offers a wide variety of apparel. Additionally, they host a service where the employer establishes an allowance for individual employees within a custom online portal. Any returns are handled directly between the individual employee and Tyndale. New non-union employees are outfitted via the Tyndale system, utilizing a standard allowance based on job classification. After initial outfitting, the Utility is required to replace garments that reach the end of life or are damaged beyond repair.
Tyndale is also used by Utility supervisors to purchase replacement items for union employees, not included in the Cintas uniform rental program, which may include shirts, pants, coats, sweatshirts, and boots. This contract streamlines and consolidates FR purchases. As a normal part of their business, Tyndale provides Naperville labeling/logos with Naperville-approved artwork.
Staff has identified an approved cooperative contract, City of Tacoma, Washington Cooperative Contract #CW2235378, through Tyndale Enterprises, Inc., for the procurement of the Arc Flash-Rated and Flame-Retardant Apparel. Staff has verified that the contract was competitively bid in line with Naperville Code 1-9B-8 and Procurement has approved the request to use this contract.
The contract term will be for two years from January 1, 2026, to December 31, 2027.
FISCAL IMPACT:
CIP#: N/A
Arc flash-rated and flame-retardant clothes are expenses to the Operating Supplies account listed below. The Electric Utility included $92,965 in the 2026 budget for various safety supply purchases, including flame-retardant PPE and arc flash-rated clothing. This award will be expensed over two years, and sufficient funds exist in the 2026 budget to accommodate these purchases within the 2026 budget. Staff will ensure the 2027 budget includes funding for purchases in the second year associated with this award.
|
Account Number |
Fund Description |
Total Budget Amount |
|
40251300-541407 |
Electric Utility Fund |
$241,000 |
|
40271300-541407 |
Electric Utility Fund |
$18,000 |
|
40301300-541407 |
Electric Utility Fund |
$54,500 |
|
40321300-541407 |
Electric Utility Fund |
$1,265 |
|
40331300-541407 |
Electric Utility Fund |
$20,000 |