CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year #1 to Contract 23-154, Street Lighting, Controller, Public Building and Municipal Lot Lighting Maintenance, to Meade Electric, Inc. for an amount not to exceed $990,000
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
On December 19, 2023, the City Council approved the award of Bid 23-154, Street Lighting, Controller, Public Building and Municipal Lots Lighting Maintenance to Meade Electric, Inc. for a term of January 1, 2024 through December 31, 2024 with consideration for five additional one-year options.
This contract provides for the following:
1. Routine arterial street light maintenance to repair and maintain approximately 2,096 streetlights and 100 lighting controllers along arterial streets.
2. Routine residential street light maintenance to repair and maintain approximately 9,775 streetlights and 105 lighting controllers in residential neighborhoods.
3. Routine CBD (Central Business District) street light maintenance and repair of approximately 428 streetlights and 16 lighting controllers in the Central Business District.
4. Routine municipal parking lots and miscellaneous street light maintenance and repair of approximately 651 streetlights and seven lighting controllers in municipal parking lots.
5. Non-routine repair work to carry out emergency repairs and for repair of lighting equipment/cabling not covered by Routine Street Lighting Maintenance
6. Annual new installations of LED lighting and poles as needed.
The contractor is responsible for furnishing all the necessary supervision, labor, and equipment needed to accomplish the work. The City is providing all of the street lighting system materials.
DISCUSSION:
During the first year of the contract, Meade performed streetlight and controller maintenance as well as routine maintenance, unplanned repairs, and capital upgrades. Based on the vendor’s performance, DPW recommends extending the contract for the first Option Year. Meade has requested a 3% increase due to labor increases with a new union contract.
The term of Option Year #1 is January 1, 2025 through December 31, 2025, with four additional one-year options remaining.
FISCAL IMPACT:
CIP #: SL125; SL137
Street light maintenance is expensed to the Operational Service and Infrastructure accounts below. A total of $1,073,240 is budgeted for streetlight maintenance in 2025. Additionally, this award also supports work being done in two capital projects, SL125, Street Lighting System Upgrades; and SL137 Citywide LED Street Lighting Conversion. The 2025 budget includes $150,000 for SL125 and $500,000 for SL137. The requested award of $990,000 is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31101100-531308 |
General Fund |
$1,641,500 |
|
31104100-531308 |
Test Track Fund |
$17,360 |
|
31104300-531308 |
Downtown Maint. Fund |
$261,500 |
|
31251200-531308 |
Commuter Parking Fund |
$450,035 |
|
31252200-551502 |
Capital Projects Fund |
$1,950,000 |