CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Option Year #2 to Contract 22-121, Janitorial Services, to Citywide Building Maintenance for an amount not to exceed $650,000
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 22-121 to Citywide Building Maintenance on June 7, 2022, for a two-year term from July 10, 2022, to July 9, 2024, with three, one-year options to extend. The first option year was approved by City Council on June 4, 2024.
The Department of Public Works (DPW) contracts custodial services to provide cleaning-related services for approximately 279,000 square feet of public areas at designated City facilities.
The contractor supplies all labor, materials, equipment, and supplies (except paper products, trash liners, waste containers and cleaning equipment) to perform daily, weekly, monthly and bi-annual cleaning of each City facility. The contract also includes project work such as window washing, carpet extraction and annual parking deck power washing.
DISCUSSION:
Citywide Building Maintenance performed well during the first option year of the contract. In addition to their daily cleaning tasks, the vendor performed special cleaning projects including carpet cleaning at several Fire Stations.
Based on the vendor’s performance, DPW is recommending extending the contract for the second option year. The award amount includes funding for special cleaning requests. Citywide Building Maintenance has agreed to maintain the terms and rates of the existing contract.
The term of option year two is July 10, 2025, to July 9, 2026, with one additional option year remaining on the agreement.
FISCAL IMPACT:
CIP #: N/A
Custodial services are expensed to the Operational Service accounts listed below. A total of $662,150 has been budgeted for custodial services for City buildings in 2025. The requested award of $650,000 is within the budgeted amount for this expense.
|
Account Number |
Fund Type |
Total Budget Amount |
|
31341100-531308 |
General Fund |
$696,400 |
|
31341300-531308 |
Electric Utility Fund |
$115,000 |
|
31341500-531308 |
Water Utilities Fund |
$87,150 |
|
31251200-531308 |
Commuter Parking Fund |
$450,035 |