CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 23-001, 2023 Street Resurfacing Program - MFT, to K-Five Construction, for an amount not to exceed $6,720,546.20, plus a 3% contingency (Item 1 of 2)
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, Director of TED/City Engineer
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Transportation, Engineering and Development (TED) Business Group issued Bid 23-001 seeking contractors to resurface approximately 12.93 miles (68,286 ft) of various local roadways.
The City currently maintains almost 460 centerline miles of road through the annual Street Maintenance Program. The annual program serves to ensure smooth roads and protects the investment in the pavement base. When resurfacing is delayed, the roadway can no longer be effectively resurfaced, and the base failures will lead the pavement to fail much sooner than normal. This results in the expenditure of additional funds just to keep the roadways in a serviceable condition.
The City will conduct two Street Resurfacing Programs in 2023, one using state Motor Fuel Tax (MFT) funds and the other using City funds. The program using City funds will be issued for bid later this year.
The expenditure of state MFT funds requires the approval and supervision of the Illinois Department of Transportation. Further, the corporate authorities of the municipality must adopt a resolution appropriating the MFT funds (Agenda item 23-0428).
DISCUSSION:
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Advertisement Date: |
3/10/2023 |
Notices Sent: 183 |
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Opening Date: |
3/31/2023 |
Planholders: 24 |
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Proposals Received: |
2 |
Bids were received from the following vendors:
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Vendor Name |
Proposed Cost |
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K-Five Construction |
$6,720,546.20 |
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R.W. Dunteman |
$6,947,375.56 |
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Engineer’s Estimate |
$6,957,862.00 |
The engineer’s estimate was based on unit prices obtained from the 2021 & 2022 Street Resurfacing Programs with some adjustments for inflation. The low bidder’s price is close to the engineer’s estimate.
The completion date of this project is July 28, 2023.
FISCAL IMPACT:
CIP #: MP009 - Street Maintenance Improvement Program (MIP)
Street Resurfacing is one component of the overall award for MP009. The 2023 budget includes $13,000,000 for all components of MP009. The chart below breaks out the different award components and award timeframes for the MIP. With one award remaining, the program is within budget for 2023.
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Project Name |
Bid No. |
Award Amount |
Status |
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Resurfacing - MFT |
23-001 |
$6,720,546.20 |
Recommend for Award 4/18/23 |
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Resurfacing - City |
23-002 |
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Yet to be awarded |
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Crackfilling |
23-003 |
$331,639.00 |
Recommend for Award 4/18/23 |
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Patching |
23-004 |
$600,000.00 |
Recommend for Award 4/18/23 |
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Micro-surfacing |
23-005 |
$848,845.25 |
Recommend for Award 4/18/23 |
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Sidewalk R&R for Micro-surfacing |
23-006 |
$339,600.00 |
Recommend for Award 4/18/23 |
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Total to date |
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$8,840,690.45 |
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Street Resurfacing - MFT is expensed to the account listed below. A total of $6,500,000 was budgeted for MFT Street Resurfacing in 2023. The requested award exceeds the budgeted amount for this portion of MP009, however the full request can be accommodated within the 2023 budget.
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Account Number |
Fund Description |
Total Budget Amount |
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30282500-551502 |
Motor Fuel Tax Fund |
$6,500,000 |