CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 23-135, Veeam Renewal, to Hewlett Packard Enterprise for an amount not to exceed $186,688 and for a three-year term
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DEPARTMENT: Information Technology
SUBMITTED BY: Jacqueline Nguyen, Director
BACKGROUND:
The Information Technology (IT) Department supports City servers responsible for running applications that generate, and use, a large amount of data. These servers include physical servers, virtual servers on the City’s computing environment, and virtual servers in the cloud.
The IT Department also supports PCs that run the Office365 suite, as well as select other applications, that generate and use a large amount of data.
Part of the department’s regular operations is ensuring data backup across all servers and PCs. This is critical for the resilience of the City’s operations and any disaster recovery.
In 2019, the City transitioned from Commvault to Veeam for a software backup solution. Veeam allows for more effective file backup from multiple locations into one, provides compliance-based backups to data stored in the cloud, and creates backups for Office365 data. Another advantage of using Veeam is that it covers all of the City’s servers (physical, virtual, and cloud-based) and select City’s PCs. Using a single backup solution simplifies operations, increases efficiency, and lowers costs.
DISCUSSION:
This procurement is for the renewal of the Veeam licenses for the existing environment as well as additional devices to accommodate planned growth.
Staff has identified an approved cooperative contract, MHEC-12152020, through Hewlett Packard Enterprise for the procurement of the Veeam renewal. The term consolidates the PC and server software items and makes them all coterminous through 7/29/26.
FISCAL IMPACT:
CIP#: N/A
Costs related to server/PC backup are expensed to the account number listed below. Staff included $131,128 in the FY2023 budget for these services. Costs associated with the remaining years will be budgeted accordingly during the FY2024-2026 budget cycles.
|
Account Number |
Fund Description |
Total Budget Amount |
|
16101100-531312 |
General Fund |
$3,365,119 |