CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Change Order #1 to Contract 24-051, Health Screening Services, to Endeavor Health for an amount not to exceed $131,000, for a total award of $381,000, and for an additional six months
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DEPARTMENT: Human Resources
SUBMITTED BY: Blaine Wing, HR Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City contracts with a vendor to provide annual physicals for sworn Police and Fire personnel, pre-employment physicals, drug and alcohol screening on a post-offer basis to all prospective employees, drug and alcohol testing post-accident, random drug and alcohol testing for safety-sensitive positions requiring a Commercial Driver’s License (CDL), drug and alcohol testing upon reasonable suspicion, functional physical assessments, general fitness for duty assessments, and Worker’s Compensation or injury assessments. These services are necessary to ensure that employees are healthy and fit to carry out their required job functions, and to comply with the Department of Transportation regulations.
At its meeting on December 3, 2024, the City Council declined to waive the procurement code to award a three-year agreement to Endeavor Health. Because of the length of time since a formal RFP had been conducted, the City Council directed staff to initiate a competitive procurement process for health screening services. During the meeting, staff noted the current service contract expires on December 31, 2024, and that an extension of the current contract would be necessary to prevent a gap in services.
DISCUSSION:
This extension will allow the City to continue to successfully administer the health screening portions of the hiring and employment process while soliciting proposals from experienced and qualified providers of these services. Staff has begun the RFP process and anticipates a contract award can be recommended within six months.
This is a unit-based contract with expenditures dependent on the actual services performed and there is no minimum. For 2025, costs for services noted above are estimated at $262,500 for the year.
The term of this extension to the contract is from January 1, 2025, through June 30, 2025.
FISCAL IMPACT:
CIP#: N/A
Health screening services are expensed to the account numbers listed below. The 2025 Budget includes a total of $308,086 for these services. Costs for annual mandatory physicals and drug screenings are expensed to each department’s budget as services are rendered. The requested award is within budget.
|
Account Number |
Fund Description |
Total Budget |
|
*1100-531305 |
General Fund |
$573,878 |
|
*1100-531309 |
General Fund |
$2,120,071 |
|
40101300-531305 |
Electric Utility Fund |
$4,086 |
|
41101500-531305 |
Water Utility Fund |
$3,000 |