CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Sole Source Procurement 21-075, Navistar Parts and Service, to Rush Truck Centers for an amount not to exceed $150,000, and for a one-year term
body
DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City operates a fleet of 42 Navistar vehicles including aerial bucket trucks, plow trucks, and ambulances. The Department of Public Works - Fleet Services is responsible for maintaining and servicing vehicles in-house using OEM Navistar parts kept in inventory. When the repairs cannot be done in-house, the vehicles are taken to an outside vendor for warranty repairs and service.
This sole source is requested for a one-year term from March 1, 2021 to February 28, 2022 for the purchase of Navistar parts, certified service, and warranty repairs.
DISCUSSION:
Due to warranty constraints and the proprietary nature of Navistar vehicles, certified service and warranty repairs must be performed by an authorized dealer. The original equipment manufacturer, Navistar International, has designated Rush Truck Centers as the local authorized distributor in the Chicagoland area. A sole source letter from Navistar International is attached.
Rush Truck Centers has four locations in Carol Stream, Chicago, Huntly, and Joliet under the same ownership that are covered by the agreement with Navistar International. Fleet Services balances City operational need and coordinates with Rush Truck Center service locations based on technician qualifications, authorization to repair other manufacturer’s components on the same unit, warranty requirements, and customer support.
Last year Rush Truck Centers fulfilled 94 parts orders and completed 24 repair services for the City.
FISCAL IMPACT:
CIP #: N/A
Navistar Parts and Service are expensed to the Equipment Parts and Equipment Maintenance accounts listed below. A total of 1,495,700 has been budgeted for Fleet parts and maintenance in 2021. The requested award is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31351100-541402 |
General Fund |
$895,700 |
|
31351100-531303 |
General Fund |
$600,000 |