CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year One to Contract 18-024, Generator Maintenance Services, to Interstate Power Systems, Inc. for an amount not to exceed $120,000
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works- Public Buildings Operations (PBO) and Fleet Services Divisions retain the services of a contractor to provide maintenance and repair services for emergency generators, electrical transfer switchgear, and other support power systems backed up by emergency generators located in designated City buildings, pump houses, and various de-watering sites around the City.
The City currently uses 44 emergency generators to provide back-up power for several functions, including E-911 and utility dispatching, critical computer operations, and residential subdivision waste/storm and water pumping. These units require cyclical preventative maintenance and repairs to the power generator, engine and switch gear to ensure reliable operation in an emergency power situation.
On March 6, 2018, the City Council awarded Contract 18-024 to Interstate Power Systems, Inc. for a two-year term. In July of 2019, the City Council approved Change Order #1 to correct an error in the award amount which only included funding for preventative maintenance services and not for material or repairs. In January 2020, the City Council approved Change Order #2 to replace the radiator in the main generator that supports the Municipal Center in the event of a power outage.
DISCUSSION:
During the original term of the contract, Interstate Power Systems successfully performed both preventative maintenance and repair services, including replacing the radiator in the main generator that supports the Municipal Center. Examples of additional repairs include battery replacements at Fire Station 6 and the Southwest lift station, block heater replacement at Fire Station 10, and a relay replacement at the Municipal Center.
Based upon the vendor’s performance, DPW would like to extend the contract for the first option year. Interstate Power Systems has agreed to maintain the rates and terms provided for under the contract.
The term of the first option year is April 1, 2020 through March 31, 2021, with two, one-year options remaining on the agreement.
FISCAL IMPACT:
CIP #: N/A
Contractor generator maintenance services are expensed to the Building and Grounds and Equipment Maintenance accounts listed below. A total of $825,000 has been budgeted for contracted building maintenance and fleet maintenance services in 2020. The requested award of $120,000 is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31341100-531302 |
General Fund |
$598,850 |
|
31351100-531303 |
General Fund |
$540,800 |