CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 25-111, Heating, Ventilation, Air Conditioning and Dehumidification Services, to Beery Heating and Cooling, Inc. for an amount not to exceed $53,000 and a total award of $296,680
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DEPARTMENT: Department of Public Works
SUBMITTED BY: John Rutkowski, Interim Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 25-111, Heating, Ventilation, Air Conditioning and Dehumidification Services to Beery Heating and Cooling, Inc., on April 15, 2025, for a one-year term from May 1, 2025, to April 30, 2026, with four, one-year options to extend.
The purpose of this contract is to retain the services of a licensed heating, ventilation, air conditioning and dehumidification (HVAC-D) contractor to perform services on an as-needed basis for work that is either beyond the scope of in-house staff and/or to augment and improve the efforts of the in-house staff. The contractor provides maintenance, repair and replacement of HVAC-D systems and associated equipment at more than 50 facilities maintained by the Department of Public Works - Public Building Operations (DPW-PBO).
DISCUSSION:
This Change Order is requested to add an additional $53,000 to the contract. Of this amount $33,655 is allocated for unplanned CIP work. As part of the Water Utilities SCADA room upgrade, the two 4-ton outdoor units and two 4-ton ceiling units were replaced to accommodate the increased heat load. The remaining funds will cover unplanned repairs through the end of the contract.
FISCAL IMPACT:
CIP #: MB209
General heating ventilation, air conditioning and dehumidification services are expensed to the Building and Grounds Maintenance and Building Improvements accounts below. A total of $437,000 is budgeted for general building maintenance services in 2025, including HVAC maintenance and repairs. Replacement of rooftop units and ventilation systems is expensed to the Building Improvements accounts listed below as part of the capital improvement program. This work is related to MB209, Roof Top Unit and Ventilation System Replacement, for which a total of $375,000 is budgeted in 2025. The requested change order can be accommodated within the 2025 budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31341100-531302 |
General Fund |
$817,600 |
|
31342200-551500 |
Capital Projects Fund |
$1,755,500 |