CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 23-246, Unit 771 Hydro Excavator Replacement, to R.N.O.W., Inc. for an amount not to exceed $609,126.06 and for a one-time purchase
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
Unit 771 was reviewed and approved by the Fleet Economic Committee and Fleet Services Manager for replacement in the FY2024 budget. Vehicles are scored for replacement based on four criteria: age, usage, condition, and repair costs. When recommending heavy equipment for replacement a score of 28.0 or greater is required. Unit 771 scored 28.89
DISCUSSION:
Unit 771 is a 2015 International Vactor used by the Water Utility - Repair & Excavation Division to repair water/sewer main breaks and backfill for restoration. The Vactor is a combination sewer cleaner and hydro excavation unit. The current vehicle will be traded in to R.N.O.W., Inc. for $70,000 toward the purchase of the new vehicle.
Unit 771 will be replaced with a 2024 Peterbilt 567 Mud Dog 1600 hydro excavator which is in line with the Water Utility’s move toward water main replacements. This new unit is dedicated for hydro excavation, which is more efficient for that operation, and available on the Sourcewell Cooperative. An approved cooperative through Super Products, LLC, Contract #101221-SPL. R.N.O.W., Inc. is the authorized dealership.
Using the City’s specifications, R.N.O.W., Inc. has quoted the hydro excavator in the amount of $609,126.06; a cost breakdown is provided below.
|
Original Price |
Less Cooperative Discount |
Less Trade-In |
Net Price |
|
$ 712,583.50 |
$ 33,457.44 |
$ 70,000 |
$ 609,126.06 |
The vehicle will be delivered in approximately eight months.
The contract term is date of award through November 29, 2025.
FISCAL IMPACT:
CIP#: VE24-771
Equipment replacements for the Water Utility are expensed to the account listed below. The 2024 capital budget planning is currently in progress. The Water Utility will budget sufficient funds in their capital vehicle replacement requests to cover this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
41252000-551505 |
Water Utility Fund |
To Be Determined |