CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Single Source Procurement 25-280, Fire Station Alerting System Maintenance, to PURVIS Systems, Inc. for an amount not to exceed $204,250 and for a three-year term
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DEPARTMENT: Fire Department
SUBMITTED BY: Mark Puknaitis, Fire Chief
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
When a 9-1-1 call is received by Naperville’s Public Safety Answering Point (PSAP), the information is entered into the Computer Aided Dispatch (CAD) system. The CAD system uses a Fire Station Alerting System (FSAS) as the medium for the dispatcher to send the call to the correct fire station. The current PURVIS FSAS was implemented in 2017.
DISCUSSION:
In 2015, the City conducted a Request for Information (RFI) to evaluate the FSAS market and better understand available products. At the time, the intent was to follow the RFI with a competitive Request for Proposals (RFP). However, during the process, it was identified that the PURVIS system had already been competitively bid through a national cooperative purchasing program.
The PURVIS system met all operational requirements identified during the RFI process, provided advanced features that enhanced responder safety and performance, and was available for purchase through a competitively bid cooperative contract.
The Fire Department identified the purchase as a single source because PURVIS Systems is the developer of proprietary software and hardware configuration. A letter from the developer is attached.
If the Single Source is not approved, the department would be operating the system without support. This support also includes maintaining the platform and upgrading when needed to enhance security.
The term of the contract is November 1, 2025, to October 31, 2028.
FISCAL IMPACT:
CIP #: N/A
Fire Station Alerting System Maintenance is charged to the Software and Hardware Maintenance account below. The award totals $11,347.22 for 2025, $68,083.32 for 2026, and $56,736.10 for 2027. PURVIS has a $60,000 budget in 2025 and a $70,125 budget in 2026. The 2025 charges exceed the budget by $8,083. It is anticipated that any overage can be accommodated in the total budget; however, staff will continue to monitor expenses to ensure they remain within the total approved budget.
|
Account Number |
Fund Description |
Total Budget |
|
22101100-531312 |
General Fund |
$375,350 |