CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 23-219, Units 227 and 255 Dump Truck with Plow replacement, to JX Peterbilt for an amount not to exceed $635,168 with a 10% chassis build cost contingency and a 9% body build cost contingency, and for a one-time purchase
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
Unit 227 is a 2010 International 7400 single-axle dump truck with plow and Unit 255 is a 2008 International 7400 tandem-axle dump truck with plow used by the Department of Public Works - Operations Division. Both units are used for the leaf collection program, winter operations, and to move materials and spoils to and from worksites throughout the City.
Units 227 and 255 were reviewed and approved by the Fleet Economic Committee and Fleet Services Manager for replacement in the 2023 budget. Vehicles are scored for replacement based on four criteria: age, usage, condition and repair costs.
Recommending a vehicle for replacement requires a score 28.0 or greater. Unit 227 scored 34.24 and Unit 255 scored 38.70.
DISCUSSION:
These retired vehicles will be sold through one of the City’s auction companies and replaced with 2026 Peterbilt 548 dump trucks with plows and will have the same axle configurations as the current units. The Peterbilt 548 units maintain fleet conformity.
The new dump trucks are available on the Sourcewell Cooperative, an approved cooperative through JX Peterbilt, Contract #060920-PMC, expiring August 1, 2024.
JX Peterbilt has quoted the 2026 Peterbilt 548 dump trucks with plows in the amount of $635,168 (Unit 227: $305,271 and Unit 255 $329,897); a cost breakdown is provided below.
|
Unit # |
Original Price |
Less Cooperative Discount |
Net Price |
|
227 |
$ 347,641 |
$ 42,320 |
$ 305,271 |
|
255 |
$ 376,043 |
$ 46,146 |
$ 329,897 |
The chassis price is subject to 10% contingency based on build cost. No increase will be charged if build costs do not increase. Peterbilt’s Sourcewell contract allows for up to a 10% commodity surcharge due to global supply chain cost increases.
Peterbilt will deliver the chassis to Henderson Products for the dump body and snow plow build. The build price contingency for the body build is 9%.
The vehicle will be delivered in two years, by December 31, 2025. Term of contract is from date of award to December 31, 2025.
FISCAL IMPACT:
CIP#: VE25-227 and VE25-255
Vehicle replacements for the Department of Public Works are funded from the account listed below. The units will be received in 2025 and staff will budget sufficient funds in 2025 to cover this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31102200-551505 |
Capital Projects Fund |
TBD |