CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 23-006, 2023 Sidewalk and Curb Maintenance Program, to Schroeder & Schroeder, Inc for an amount not to exceed $1,182,905, plus a 3% contingency
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Transportation, Engineering and Development (TED) Business Group is responsible for the maintenance of the city’s sidewalk system. The Street Maintenance Improvement Program (MIP) includes projects to maintain roadways and the adjacent pedestrian network. These projects offer a programmatic approach to ensure the City is improving safety concerns and in compliance with ADA standards. Additionally, the City repairs sidewalks on a complaint-driven basis for all properties each year. Repairs are performed to reduce long-term maintenance costs and limit exposure to claims against the City.
For more than 20 years, the Sidewalk and Curb Maintenance Program has been performed annually at locations throughout the city to keep the public sidewalk system in good condition. Last year, over 2.5 miles of substandard sidewalks were repaired through City programs.
In February 2023, TED issued Bid 23-006, 2023 Sidewalk and Curb Maintenance Program, seeking a contractor to complete repair and replacement of various sidewalk, driveway, curb, and structure conditions that have met established criteria for replacement. In total, over 750 locations were found to require improvements to be made through this project.
DISCUSSION:
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Advertisement Date: |
2/23/2023 |
Notices Sent: |
189 |
|
Opening Date: |
3/17/2023 |
Planholders: |
17 |
|
|
|
Proposals Received: |
3 |
Bids were received from the following vendors:
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Vendor Name |
Proposed Cost |
|
Engineer’s Estimate |
$1,033,680.00 |
|
SCHROEDER & SCHROEDER |
$1,182,905.00 |
|
GLOBE CONSTRUCTION, INC |
$1,680,755.00 |
|
WHITELINE CONSTRUCTION, INC* |
$999,025.00 |
*Whiteline Construction, Inc pulled their bid due to an inability to meet the schedule based off other projects. Staff reviewed Schroeder & Schroeder, Inc requirements and qualifications were met. Staff recommends awarding Schroeder & Schroeder, Inc.
The substantial completion date of this project is 7/28/2023. The final completion date is 10/1/2023.
FISCAL IMPACT:
CIP #: MP004; MP009
The 2023 budget includes $830,000 for the Sidewalk and Curb Maintenance Program (MP004). The requested amount of $815,815 is within budget.
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Account Number |
Fund Description |
Total Budget Amount |
|
30282200-551502 |
Capital Projects |
$27,482,000 |
Additionally, the 2023 budget includes $13,000,000 for the Street Maintenance Improvement Program (MP009), which includes concrete work identified as part of the program. $3,300,000 was budgeted for this and other concrete work related to the program in the below Infrastructure account; the request of $339,660 can be accommodated within the budget for MP009.
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Account Number Fund Description Total Budget Amount |
|
|
|
30282200-551502 |
Capital Projects |
$27,482,000 |
Finally, the Department of Public Works identified select locations which require sidewalk and curb repairs following utility work completed by the City. The Department of Public Works has budgeted $30,000 for contracted concrete repair in 2023 in the below Operational Services account. The Electric Utility will pay a portion of concrete repairs out of the below Infrastructure account as work will be required following utility work. The Water Utility will also fund a portion of concrete repair in the below Infrastructure and Repair & Excavation accounts. The total request of $27,430 is within budget.
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Account Number |
Fund Description |
Total Budget Amount |
|
31251100-531308 |
General Fund |
$1,947,670 |
|
40251300-551502 |
Electric Utility |
$15,096,000 |
|
41252000-551502 |
Water Capital |
$39,813,900 |
|
41251540-531308 |
Water Utilities |
$278,000 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.