CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Adopt the resolutions authorizing the City Manager to execute the Intergovernmental Agreements between the City of Naperville and Will and DuPage Counties for the continued operation of the regional Household Hazardous Waste Facility
body
DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City currently has funding agreements in place with the Illinois Environmental Protection Agency (IEPA), DuPage County, Will County, Kane County and the City of Aurora for the regional Household Hazardous Waste (HHW) program. The HHW program is operated at the Environmental Campus on Fort Hill Drive in Naperville. The facility was originally permitted in 1992 in cooperation with the IEPA as the first permanent Household Hazardous Waste Drop-off in the State of Illinois. The City and its funding partners (DuPage County, Will County, Kane County, and the City of Aurora) are responsible for facility operational costs, the City is responsible for capital costs, and the IEPA is responsible for hiring a contractor to pick up, transport, and dispose of the HHW collected.
Approximately 80% of the more than 17,500 visits to the facility in 2022 originated from DuPage and Will Counties. Per the agreements, both counties will reimburse the City for a portion of the expenses related to the operation of the HHW facility. In 2023, the City will receive quarterly payments of $25,000 for a total of $100,000 from DuPage County. The City will receive quarterly payments of $7,500 for a total of $30,000 from Will County.
Illinois Environmental Protection Agency:
On June 22, 2018 the City of Naperville and the IEPA entered into a five-year Intergovernmental Agreement effective from July 1, 2018 through June 30, 2023. Beginning with this agreement, the IEPA began implementing a funding cap for the transportation and disposal of material from the Naperville facility. This was the first time that the IEPA imposed a cap on the amount of funds that it would provide for collection and disposal. Staff has worked closely with the IEPA to monitor the disposal costs and have not had any issues staying within the annual funding cap. Staff has begun discussions with the IEPA for a new agreement beginning July 1, 2023 and it is anticipated that the new agreement will be ready in June for the City Council to review.
DISCUSSION:
Funding Partner Agreements:
DuPage County
The existing agreement with DuPage County expired on December 31, 2022. The agreement provides $100,000 of funding for the facility.
The new agreement between the City of Naperville and DuPage County (Attachment 2) is similar to the agreement it replaces and includes language giving the City flexibility to meet the IEPA’s disposal funding cap if necessary. The agreement with DuPage County will be in effect from January 1, 2023 through December 31, 2023. The Agreement will, subject to approval of the DuPage County Board, automatically renew for two additional years if the IEPA, City and County each appropriate adequate funding.
Will County
The existing agreement with Will County expired on December 31, 2022. The agreement provides $25,000 of funding for the facility.
The new agreement between the City of Naperville and Will County (Attachment 4) is similar to the agreement that it replaces except that the funding increases from $25,000 to $30,000 annually. The agreement includes language giving the City flexibility to meet the IEPA’s disposal funding cap if necessary and will be in effect from January 1, 2023 through December 31, 2023, is subject to approval of the Will County Board, and shall automatically renew for two additional years if the IEPA, City and County each appropriate adequate funding.
Kane County
The agreement with Kane County contains an automatic renewal provision and therefore does not need to be renewed at this time. Kane County annually contributes $10,000 of funding for the facility.
City of Aurora
The agreement with the City of Aurora contains an automatic renewal provision and therefore does not need to be renewed at this time. Aurora annually contributes $20,000 of funding for the facility.
FISCAL IMPACT:
The City will receive $30,000 from Will County and $100,000 from DuPage County for the operation of the regional Household Hazardous Waste facility for calendar year 2023.