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File #:
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18-206
Version:
1
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Type:
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BID, RFP, RFQ, COOP, SOLE SOURCE, OPTION YEAR
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Status:
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Passed
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On agenda:
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4/3/2018
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Final action:
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4/3/2018
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Title:
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Approve the award of of Bid 18-004, 2018 Street Patching Program, to J.A. Paving Company for an amount of $397,400, plus a 5% contingency
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CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of of Bid 18-004, 2018 Street Patching Program, to J.A. Paving Company for an amount of $397,400, plus a 5% contingency
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William Novack, Director
BOARD/COMMISSION REVIEW:
NA
BACKGROUND:
The Transportation, Engineering and Development Business Group issued Bid 18-004 seeking vendors to perform annual street patching throughout the City. The project involves replacing isolated sections of deteriorated pavement with hot-mix asphalt to varying depths, depending upon severity. The strategy is typically used on streets in relatively good condition, but exhibiting isolated defects. The streets do not warrant resurfacing and can be substantially upgraded by patching problem areas. Through this project, permanent patches are installed to take care of potholes developed over winter months. This maintenance program prolongs the life of streets, ultimately saving money.
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DISCUSSION |
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Advertisement Date: |
02/16/18 |
Notices Sent: |
192 |
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Opening Date: |
03/15/18 |
Planholders: |
19 |
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Proposals Received: |
6 |
Bids were received from the following vendors:
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Company Name |
Proposed Fee |
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J.A. Johnson Paving Company |
$397,400.00 |
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Geneva Construction |
$470,985.00 |
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Chicagoland Paving Contractors, Inc. |
$499,900.00 |
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Brothers Asphalt Paving, Inc. |
$637,526.25 |
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Engineer’s Estimate |
$648,800.00 |
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Schroeder Asphalt Services, Inc. |
$661,225.00 |
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A Lamp Concrete Contractors, Inc. |
$690,250.00 |
The engineer’s estimate is based on the contract unit prices from the 2017 program adjusted 2% to account for inflation.
FISCAL IMPACT:
CIP#: MP009 - Street Maintenance Improvement Program (MIP)
The MIP is expensed to the following accounts listed below. A total of $10.5 million has been budgeted for the MIP in 2018. The requested amount is within budget.
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Account Number |
Fund Description |
Total Budget Amount |
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30282400 - 551502 |
Road and Bridge Fund |
$2,239,885 |
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30282200 - 551502 |
Capital Projects Fund |
$5,468,115 |
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30282500 - 551502 |
Motor Fuel Tax Fund |
$3,820,000 |
Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.
This award of $397,400 for the 2018 Street Patching Program is one component of the overall award for MP009. The chart below breaks out the different award components and award timeframes for the MIP.
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Project Name |
Bid No. |
Award Amount |
Status |
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Resurfacing - MFT |
18-001 |
$3,048,323.50 |
Recommend for award - 4/3/2018 |
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Resurfacing - City |
18-002 |
$3,025,538.50 |
Recommend for award - 4/3/2018 |
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Crackfilling |
18-003 |
$399,110.00 |
Recommend for award - 4/3/2018 |
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Patching |
18-004 |
$397,400.00 |
Recommend for award - 4/3/2018 |
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Microsurfacing |
18-005 |
$1,578,455.00 |
Recommend for award - 4/3/2018 |
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Sidewalk R&R |
18-006 |
$266,423.50 |
Recommend for award - 4/3/2018 |
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Total |
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$8,715,250.50 |
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