CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of RFP 21-142, License Plate Recognition Camera Technology, to Flock Safety for an amount not to exceed $49,500, and for a one-year term
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DEPARTMENT: Police Department
SUBMITTED BY: Jason Arres, Interim Police Chief
BACKGROUND:
Due to the geographical proximity to urban areas and several towns with higher crime rates, a predominate number of criminal acts committed in Naperville are done by transient offenders. Naperville, along with numerous other suburban agencies, is experiencing a rise in offenders coming from areas outside of its jurisdiction to commit crimes. Research has shown that communities who have utilized License Plate Recognition (LPR) cameras, have reduced criminal activity and solved more crimes.
The Naperville Police Department (PD) currently has access to license plate recognition camera technology in our squad cars and one camera at a fixed location. The information retrieved from the cameras allow the PD to generate potential leads for criminal investigations.
On April 28, 2021, the Police Department issued RFP 21-142, License Plate Recognition Camera Technology to source a qualified vendor to furnish and install 18 solar powered LPR cameras at locations near the City’s roadway entrances and exits. The cameras will capture and store image data that will be used to help deter crime and increase clearance rates.
DISCUSSION:
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Advertisement Date: |
4/28/2021 |
Notices Sent: |
56 |
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Opening Date: |
5/19/2021 |
Planholders: |
17 |
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Proposals Received: |
3 |
Proposals were received from the following vendors:
Flock Safety
Brite Computers
Scientel Solutions
A selection team comprised of staff from Police, IT, and Finance evaluated proposals based upon the following criteria set forth in the RFP:
1. Quality of Proposal 10%
2. Capacity, Experience and Qualifications 25%
3. References 10%
4. Project Approach, Methodology, and Timetable 25%
5. Pricing 30%
After review and scoring of the proposals, the selection committee invited the top scoring firm, Flock Safety, to attend an interview. The table below provides a summary of the final qualification scores. The team was satisfied with the RFP responses from the top scoring firms listed below:
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Vendor |
Score |
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Flock Safety |
83 |
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Scientel Solutions |
79 |
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Brite Computers |
56 |
It is the City’s intent to award an initial one-year agreement to Flock Safety.
Flock’s proposal is based on a one- year subscription-based model with minimal initial investment. The annual fee includes installation and ownership rights to the captured data. The agreement is contingent upon final approval of all permits and government authorizations. The City may choose, in its sole and absolute discretion, to not renew the agreement at the end of the then current term or elect to renew the contract in one-year increments.
Following award, Flock will initiate the permit process, finalize site selection, and commence installation.
The initial term of the award is December 1, 2021 to November 30, 2022.
FISCAL IMPACT:
CIP #: N/A
The requested award of $49,500 to Flock is unbudgeted. Staff has requested funding through Community Oriented Policing Services (COPS)-Technology & Equipment grants. However, staff has also identified savings within the department to fund this expenditure within the Police Department’s budget if necessary.
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Account Number |
Fund Description |
Total Budget Amount |
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21101100-531312 |
Software and Hardware Maintenance |
221,800 |