CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Bid 24-012, 2024 Sidewalk and Curb Maintenance Program, to IAP Construction Inc., for an amount not to exceed $1,052,280.00, plus a 3% contingency (Item 1 of 2)
body
DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, P.E., Director of Transportation, Engineering and Development/City Engineer
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The other related item on the City Council agenda is:
• 24-0379 Pass the ordinance approving the 2024 Sidewalk Removal and Replacement Property Owner’s Cost Sharing Program (Item 2 of 2)
The Transportation, Engineering and Development (TED) Business Group is responsible for the maintenance of the City’s sidewalk system. The Street Maintenance Improvement Program (MIP) includes projects to maintain roadways and the adjacent pedestrian network. These projects offer a programmatic approach to ensure the City is improving safety concerns and in compliance with ADA standards. Additionally, the City repairs sidewalks on a complaint-driven basis for all properties each year. Repairs are performed to reduce long-term maintenance costs and limit exposure to claims against the City.
In March 2024, TED issued Bid 24-012, 2024 Sidewalk and Curb Maintenance Program, seeking a contractor to complete repairs and replacement of various sidewalks, driveways, curbs, and structure conditions that have met established criteria for replacement. In total, over 700 locations were found to require improvements to be made through this project.
DISCUSSION:
|
Advertisement Date: |
3/11/2024 |
Notices Sent: |
259 |
|
Opening Date: |
3/29/2024 |
Planholders: |
21 |
|
|
|
Proposals Received: |
7 |
Bids were received from the following vendors:
|
Vendor Name |
Proposed Cost |
|
Engineer’s Estimate |
$1,446,760.00 |
|
IAP Construction Inc. |
$1,052,280.00 |
|
Strada Construction Co. |
$1,180,303.50 |
|
Schroeder & Schroeder, Inc. |
$1,474,700.00 |
|
Whiteline Construction |
$1,496,275.00 |
|
Everlast Blacktop, Inc. |
$1,497,972.50 |
|
Davis Concrete Construction Co. |
$1,726,184.00 |
|
Globe Construction, Inc. |
$1,887,632.50 |
IAP Construction is the low bidder and is recommended for the award.
The final completion date of this project is May 31, 2025.
FISCAL IMPACT:
CIP #: MP004, MP009, Various Utility projects
Sidewalk and curb maintenance work is expensed to the Infrastructure and Operational Services accounts listed below. In 2024, TED included $945,000 in the budget for MP004, the Sidewalk and Curb Replacement Program. Additionally, $13,000,000 was included in the budget for MP009, the Street Maintenance Improvement Program, which includes concrete work that is identified as a part of the program. Staff also identifies areas where concrete repairs are needed following work done by the utilities. As a result, money is included in both the operating and capital budgets for these repairs. The requested award can be accommodated within the budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282200-551502 |
Capital Projects Fund |
$29,448,000 |
|
41252000-551502 |
Water Capital Fund |
$40,264,902 |
|
41251540-531308 |
Water Utility Fund |
$278,000 |
|
40251300-551502 |
Electric Utility Fund |
$15,179,200 |
|
31251100-531308 |
General Fund |
$2,164,956 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.