CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 23-004, 2023 Street Patching Program, to Chicagoland Paving Contractors for an amount not to exceed $600,000, plus a 3% contingency
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Transportation, Engineering and Development (TED) Business Group issued Bid 23-004 seeking contractors to perform annual street patching throughout the city. The project involves replacing isolated sections of deteriorated pavement with hot-mix asphalt to varying depths, depending upon severity. The strategy is used on streets in relatively good condition but exhibiting isolated defects. Additionally, this project will install permanent patches to take care of potholes that developed over the winter months. This maintenance program prolongs the life of streets, ultimately saving money.
DISCUSSION:
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Advertisement Date: |
03/03/23 |
Notices Sent: |
205 |
|
Opening Date: |
03/24/23 |
Planholders: |
19 |
|
|
|
Proposals Received: |
4 |
Bids were received from the following vendors:
|
Vendor Name |
Proposed Cost |
|
Engineer’s Estimate |
$600,430.50 |
|
Chicagoland Paving Contractors |
$600,000.00 |
|
Geneva Construction Company |
$643,430.00 |
|
Schroeder Asphalt Services |
$678,550.00 |
|
JA Johnson Paving Company |
$757,757.00 |
The Engineer’s Estimate is based on the contract unit prices from the 2021 and 2022 patching programs, adjusted to account for inflation. The low bid is within 0.1% of the engineer’s estimate. Increased costs from vendors can be attributed to the increase in cost of materials and fuel required to produce hot-mix asphalt.
The completion date of this project is September 29, 2023.
FISCAL IMPACT:
CIP #: MP009 - Street Maintenance Improvement Program (MIP)
Patching is one component of the overall award for MP009. The chart below breaks out the different award components and award timeframes for the MIP.
|
Project Name |
Bid No. |
Award Amount |
Status |
|
Resurfacing - MFT |
23-001 |
$6,720,546.20 |
Recommend for Award 4/18/23 |
|
Resurfacing - City |
23-002 |
|
Yet to be Awarded |
|
Crackfilling |
23-003 |
$331,639.00 |
Recommend for Award 4/18/23 |
|
Patching |
23-004 |
$600,000.00 |
Recommend for Award 4/18/23 |
|
Microsurfacing |
23-005 |
$848,845.25 |
Recommend for Award 4/18/23 |
|
Sidewalk R&R for Micro |
23-006 |
$339,660.00 |
Recommend for Award 4/18/23 |
|
Total to date |
|
$8,840,690.45 |
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The 2023 Patching Program is expensed to the Infrastructure account listed below. This is related to MP009, Street Maintenance Improvement Program (MIP); in 2023, $3,300,000 is budgeted for this project in the below Infrastructure account. The total project budget for 2023 is $13,000,000. Patching makes up for $600,000 of the overall MIP budget. The requested award is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282200-551502 |
Capital Fund |
$27,482,000 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.