CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 25-018, 2025 Pavement Patching, to Geneva Construction Company for an amount not to exceed $542,825.00 plus a 3% contingency
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, P.E., Director of Transportation, Engineering and Development/City Engineer
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Transportation, Engineering and Development (TED) Business Group issued Bid 25-018 seeking contractors to perform annual street patching throughout the city. The project involves replacing isolated sections of deteriorated pavement with hot-mix asphalt to varying depths, depending upon severity. The strategy is used on streets in relatively good condition but exhibiting isolated defects. Additionally, this project will install permanent patches to take care of potholes that were developed over the winter months. This maintenance program prolongs the life of the streets, ultimately saving money.
DISCUSSION:
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Advertisement Date: |
03/7/25 |
Notices Sent: |
239 |
|
Opening Date: |
03/31/25 |
Planholders: |
14 |
|
|
|
Proposals Received: |
4 |
Bids were received from the following vendors:
|
Vendor Name |
Proposed Cost |
|
Geneva Construction Company |
$542,825.00 |
|
Schroeder Asphalt Services, Inc. |
$547,897.50 |
|
Chicagoland Paving Contractors, Inc. |
$580,000.00 |
|
Engineer’s Estimate |
$598,020.00 |
|
Brothers Asphalt Paving, Inc. |
$1,155,200.00 |
The Engineer’s Estimate is based on the contract unit prices from the 2023 and 2024 pavement patching programs and adjusted to account for inflation.
Geneva Construction Company has successfully performed the patching program in past years, with the most recent being in 2022. Staff recommends Geneva Construction Company for the award as the lowest responsive and responsible bidder for the procurement of construction services, as defined by section 1-9B-7 of the Procurement Code (RBO-qualified).
The final completion date of the work is September 26, 2025.
FISCAL IMPACT:
CIP #: MP009 - Street Maintenance Improvement Program (MIP)
Patching is one component of the overall award for MP009. The chart below breaks out the different award components and award timeframes for the MIP.
|
Name |
Bid No. |
Award Amount |
Status |
|
Resurfacing - MFT |
25-015 |
$5,563,599.47 |
Awarded 4/2/25 |
|
Resurfacing - Local |
25-016 |
|
Yet to be awarded |
|
Crackfilling |
25-017 |
$546,975.32 |
Recommend for Award 4/15/2025 |
|
Patching |
25-018 |
$542,825.00 |
Recommend for Award 4/15/2025 |
|
Micro-surfacing |
25-019 |
|
Yet to be awarded |
|
Sidewalk R&R for Micro-surfacing |
25-022 |
$194,174.40 |
Awarded 4/2/25 |
|
Pavement Marking |
25-020 |
$25,000.00 |
Awarded 3/18/25 |
|
Total to date: |
|
$6,872,574.19 |
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The 2025 Pavement Patching program is expensed to the Infrastructure account listed below. This is related to MP009, Street Maintenance Improvement Program (MIP), which $12,000,000 is budgeted for in 2025. Within the overall project budget, TED anticipated $600,000 would be needed for pavement patching. The requested award is within budget for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282200-551502 |
Capital Projects Fund |
$12,350,780 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.