CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 24-180, Police Department Air Handler Unit 1 Replacement, to Carrier Corporation, for an amount not to exceed $131,240
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works - Public Building Operation (DPW-PBO) is responsible for the maintenance and operation of the Carrier brand chiller and air handling units associated with the heating and cooling systems at the Police Department.
Per the American Society of Heating, Refrigeration and Air-Conditioning Engineers, chillers and air handling units have a life expectancy of 25 years. The system at the Police Department is approaching 34 years old. However, through prescribed maintenance and a phased approach to replace system components, the City has and can continue to prolong the life of the equipment, maximize energy savings, increase comfort, and lower operating costs.
DISCUSSION:
In May 2023, Pure Air Control Services, a division of Weatherproofing Technologies, Inc., provided an inspection of the air handling units at the Police Department and Municipal Center and developed a five-year plan for maintenance and replacement. Guided by the inspection data and service history, DPW-PBO recommends replacing air handler unit 1 (AHU 1) at the Police Department. If not replaced, the deterioration of the condensation pan and insulation may negatively impact the indoor air quality.
This project will include the disconnection of the air intake, sheet metal duct connectors, existing chilled water coil pipe, and power and control wiring. The existing AHU will be broken down and removed. The new unit will be brought into the building through the outside air intake and assembled in place. All transition fittings and supply and return connections are included in the assembly. All service connections (power and control, chilled piping and condensation drains) will be restored. Lastly, the system will be commissioned and proper operation verified. The Police Department - AHU 1 Replacement is available on the Sourcewell Cooperative Contract #070121-CAR, an approved cooperative through the Carrier Corporation.
This project will begin the date of award with a final completion date of November 30, 2024.
FISCAL IMPACT:
CIP #: MB209
The Police Department - AHU 1 Replacement is expensed to the Building Improvement account listed below. This project is related to MB209, Roof Top and HVAC Unit Replacement, for which $445,000 is budgeted in 2024. The requested award is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31342200-551500 |
Capital Projects Fund |
$2,645,700 |